F&B Office Administrator at BROKEN SOUND CLUB

Boca Raton, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

31 Mar, 26

Salary

0.0

Posted On

31 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Organizational Skills, Communication Skills, Problem Solving, Microsoft Office Suite, Adobe InDesign, Website Construction, Time Management, Multi-tasking, Clerical Assistance, Food & Beverage Knowledge, Event Planning, Marketing Material Creation, Budget Management, Reservation Management, Safety Procedures

Industry

Golf Courses and Country Clubs

Description

Job Details Job Location: Broken Sound Club - BOCA RATON, FL 33496 Position Type: Full Time Description Our Culture, Our Brand, Our Sound! Join Broken Sound Club. We are hiring for a Food & Beverage Administrator Position Summary: Assist Food & Beverage Department, as directed by the Food & Beverage Director. Additionally, provides assistance to the Catering Department and to the administrative office as required. Will provide outstanding service to our members through his or her knowledge and ability to solve problems and anticipate Members’ needs. Must possess excellent customer service, organizational and follow-up skills. Self-motivation and strong communication skills, both oral and written are also a must. Proficient computer experience including MS Word, MS Excel, Adobe InDesign, minor web-site construction, and internet search skills is required. Essential Responsibilities: Exemplify Broken Sound Country Club standards, practices and procedures Provide clerical assistance (copying, faxing, notarizing, mail services, etc.) Will attend weekly Food & Beverage Operation meetings - compiles and updates weekly activity packet for the Operations Group Responsible for FOH Food & Beverage Expenses and Purchasing Responsible for accuracy and timely presentation of all communication items to the Communications department – Flyers, Monthly Calendars, eBlasts, Social Calendars Menus: Designs, updates (pricing, new items, specials), and prints all menus and posts dining information to the Club’s website. Responsible for inventory of menu paper and covers, and orders as needed. Updates Food & Beverage Website as needed with new menus and flyers. Updates Main Club calendar on website with monthly dining, and updates menus to those dining events. Designs all place cards, signs, menus, etc for Food & Beverage Knowledgeable in all safety and emergency procedures and accident prevention policies and procedures Responsible for Holiday Take Out Orders – Rosh Hashanah, Yom Kippur, Thanksgiving, Passover – Keeping track of all orders, and billing members Orders décor and buffet props as needed for special events for department, keeps track of budget for Buffet Prop line Receives and manages reservations for special events (i.e. Socials, Herb Garden Dinners, etc.) Responsible for planning and maintaining yearly dining calendars, and loading into Club Essentials Responsible for all marketing material for Food & Beverage department, ensuring that flyers and posters are submitted and out for members in a timely manner. Weekly check stuffers as necessary Committee Agendas & Invitations: Responsible for archiving all documents pertaining to the House Committee. Helps facilitate invitations to the House Committee members. Creates all Agendas and is required to attend House Committee meetings monthly. Minutes, Agendas & Monthly Records will be as an official record for future reference Maintains Club Essentials calendar of events for dining outlets, conference & board room, in – house events, & private events Will serve as Front Desk receptionist when required Will assist Administrative Offices as required Other duties as assigned Qualifications Knowledge & Skill Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential; functions. Multi line phone system Excellent communication and Member relation skills Organizational & time management skills Ability to multi – task in high profile, high traffic environment Computer efficiency in Microsoft Office Suite, Club Essentials, InDesign, Canva, website construction, and internet search skills Education & Work Experience Requirements: High School Degree required, minimum of two years college education. Minimal knowledge of food and beverage, prior hotel-related experience helpful. Minimum of two years administrative experience, hospitality industry preferable. Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, use the hands to finger, handle or feel objects, tools, or controls, talk or hear. The employee is frequently required to reach with hands and arms, stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 60 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, extreme cold, and extreme heat. The noise level in the work environment is usually moderate Compensation Hourly Rate is commensurate with experience. This is a full-time position eligible for full benefit package such as: Medical Insurance Dental Insurance Vision Insurance Company Paid Life Insurance Supplemental Life Insurance Company Paid Short Term Disability Insurance 401(k) Retirement Savings Plan with Company Match Vacation Time Paid Sick/Personal Time Off Holiday Pay This position description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. This position description has excluded the marginal functions of the position that are incidental to the performance of essential job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, and abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship. Drug-Free Workplace I have reviewed and understand the responsibilities of this position as listed above. I understand that I will be required to perform the duties listed in the description as part of my permanent job responsibilities and duties. I also understand that this job description is not intended to be an employment contract and that my employer (Broken Sound Club) reserves the right to make necessary revisions to the job description at any time without prior notice. I further understand that this job description in no way states or implies that these are the only duties to be performed while in this position. I will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or issue assignments.

Responsibilities

The F&B Office Administrator will assist the Food & Beverage Department and provide clerical support, ensuring outstanding service to members. Responsibilities include managing communications, designing menus, and planning events.