EXPERIENCE / COMPETENCIES REQUIRED

Facility Management
Invoicing
SAP and Ariba Systems knowledge and experience.
Microsoft Office tools, including Excel.
Filing and Record Tracking
Strong Negotiation Skills
Strong Interpersonal Skills
Very Good English and Arabic Language Skills

QUALIFICATIONS

Bachelor’s Degree
3-5 years’ experience in Personnel and Human Resource Dept

JOB PURPOSE

Handling administrative tasks such as creating purchase orders, coordinating with suppliers, and assisting in cost
negotiations. The HR Admin Assistant plays a key role in implementing the employee engagement calendar and ensuring
smooth execution of HR-related activities with the ability to collaborate with multiple stakeholders.

PRINCIPAL ACCOUNTABILITIES

Update the contacts’ directory of all Saudi Snacks Locations: Dubai, Abu Dhabi, Fujairah, Um Al Quwain, and Al
Ain.
Arrange courier & dispatching mail from HO to all locations
Handle HR Projects’ material as per the projects’ timeline.
Arrange annual leave and business travel of employees by coordinating with travel agencies and manage SAP
system PO from creation until invoice submission to Finance.
Handle Petty Cash Fund.
Gather requirements for Office forms and supplies, toiletries & pantry items for the 5 offices in UAE in monthly
basis.
Analyse & audit monthly bills and process payment for Etisalat, DU, utilities, courier, and all contracted services.
Analyse monthly Mobile usage deductions and send out a copy of billings via email to the concerned employees.
Liaise with companies to repair electrical, plumbing, A/Cs and other office equipment for 5 locations.
Assist and complete administrative requirements in activities related to developing a conducive & cherished work
environment i.e., Celebrating birthdays, company events and other engagement activities.
Establish good alliances with suppliers and contractors and do regular follow-ups to ensure good and timely
services.
Negotiate contracts related to file storage, manpower, electrical, plumbing, office repair & maintenance, garbage
collection, drinking water, etc; and process the renewal every year.
Support in driving internal communication agenda.
Look for suppliers and conduct quality check on uniform requirements of frontlines employees in sales and
logistics.
Highlight all challenges with potential improvements and propose solution.