JLL empowers you to shape a brighter way .
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

LOCATION:

On-site –Singapore
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

Back-up Receptionist will undertake and be proficient in administrative duties that will include but not be limited to:

• Mail / parcel incoming/ outgoing deliveries , internal distribution, and communications to users
• Mails and newspaper management
• Meeting room bookings and visitors’ registration
• Reception and visitor management
• Badge management
• General enquiries
• Answering and screening Incoming calls
• Ensuring reception desk is covered at all times
• Cheques received to be updated in excel sheet
• Arrange monthly courier for deposited cheque

Facilities Admin will undertake and be proficient in administrative duties that will include but not be limited to:

• Day to day operations in handling requests and resolving issues.
• Respond to critical equipment alarms during non working hours.
• Daily site walk to check for any facilities defects and ensure all equipment is in good working condition . All stationeries topped up and available.
• All documents properly recorded and filed.
• Ensure all service requests are promptly communicated and attended to (Priority)
• Be on top of all the meeting rooms requests and set up according to the users instructions. AV and audio equipment are set-up , tested and in working condition before user starts
• Ensure asset retirement process had been properly executed
• Ensure lockers, cabinets and pedestals had been properly recorded and managed
• Request of Digital signage to be uploaded at the various locations
• Vendor work permits including safe work method statements , Risk assessment and service validation submitted to building for approval.
• Arranging servicing/ maintenance of vendors for equipment. Communications for the PTW and required documents.
• Consumables inventory management which includes stationeries, pantry, and barista supplies
• Purchasing of material, equipment & supplies
• Monthly Printer meter readings and submit to portal . Erase resigned employees from the printer record .
• Create new hire mail slot and retrieve resigned employees mail slot