Facilities & Admin Assistant at pladis Global

Carlisle, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

30 Jul, 26

Salary

0.0

Posted On

01 May, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Facilities management, SAP, Budget management, Canteen audits, Procurement, Inventory management, Communication skills, Numeracy, Literacy, Problem solving, Collaboration, Concur, KPI tracking, Stakeholder management

Industry

Manufacturing

Description

Want to help us bring happiness to the world? Want to join an ambitious and fast growing global biscuits and confectionery business investing heavily in iconic global brands, infrastructure and people? Then this is the place for you. As proud bakers and chocolatiers and custodians of iconic global brands, we don’t compromise on the quality of ingredients in our products or on the people we hire. We are looking for entrepreneurial spirits who share our passion for bringing happiness to our consumers and who embody our Winning Traits. To succeed at pladis you need to be purpose-led, resilient and positive to succeed here because we expect pace and agility, we insist on collaboration and demand accountability. If that is your thing, then pladis offers global ambition, a clear Vision and roadmap for success, challenge, and unrivalled opportunities to learn and make an impact Click “Apply” to get started. This role is based on site at our Carlisle Factory - CA2 5TG Site introduction: Our Carlisle site holds a special place in biscuit-making history, proudly recognised as the oldest biscuit factory in the world, dating back to 1831. Today, it’s powered by a dedicated team of over 980 colleagues, each playing a vital role in shaping our heritage and driving our production capabilities forward. Home to beloved brands like Carr’s and Jacobs, the site operates 9 ovens and 19 packing lines, processing an incredible 42,000 tonnes of flour every year. Conveniently located near Carlisle Train Station, this historic site continues to be a cornerstone of British biscuit tradition, blending generations of expertise with modern innovation to bring joy to biscuit lovers across the UK and beyond. What will this role achieve? In this role, you’ll play an essential part in the day‑to‑day running of the Carlisle site. You’ll be the go‑to contact for key on‑site services; including security, the staff shop, and laundry, ensuring everything operates safely, efficiently, and to a high standard. Your work will directly contribute to a positive experience for both colleagues and visitors. What will be your key deliverables? Facilities & Operations Support Provide timely, proactive administrative support to the Facilities Manager. Use SAP to manage local facilities cost centres, including monthly budget activity. Carry out monthly canteen audits and support the annual facilities audit. Ensure all facilities equipment from meeting rooms to canteen areas is safe, functional, and well maintained. Manage catering arrangements for site visits and support VIP visit coordination. Maintain high standards across all facilities areas and ensure any faults are resolved promptly. Procurement & Finance Order PPE and stationery to ensure teams have what they need. Manage the facilities finance card and ensure accurate coding of all transactions in Concur. Order stock for the staff shop and ensure banking processes are completed correctly for Genpact. Collaboration & Continuous Improvement Work with site leadership teams to develop and maintain Facilities roadmaps with a consistent, standardised approach. Review KPIs monthly and escalate any issues to the Facilities Manager. Partner with the Site Employee Engagement lead to support site events. Collaborate with the UK Facilities Manager on the rollout of new contracts or service updates. Bring your experience! We’d love to hear from you if you can bring: Clear and confident communication skills Basic numeracy and literacy The ability to work independently and solve problems proactively A flexible approach to working hours, with the ability to support different shifts when needed A team‑focused mindset with the ability to work cross‑functionally This role is not eligible for visa sponsorship. What will the interview process be? Initial Telephone call with Talent Acquisition 1st stage interview – 45 minutes competency-based interview based on our company values and your experiences. 2nd stage interview – 60 minutes – a technical interview to understand your skill set/case study or presentation interview. pladis does also use both Psychometric and Aptitude tests to support our processes so you may be asked to complete these as part of your process. Some processes may differ, but we will keep you updated! What does pladis offer you? Stakeholder Pension Scheme Life Assurance Cover ~ upon enrolment to Stakeholder Pension Scheme Enhanced parental leave and a supportive phased return-to-work program to help colleagues balance family and career. 25 days + bank holidays Holiday Enhancement Scheme 1 Volunteering Day per year Cycle to work scheme Discount and Cashback Scheme – make your everyday spending work hard for you on major high street brands, supermarkets and services Access to Employee Assistance Programme Financial Wellbeing Support Access to great training and development opportunities Our Values Purpose led – We’re energised and guided by our purpose to bring happiness with every bite Agile – We’re ever evolving, we never stand still, always improving for our customers and our consumers. Positive – We’re highly motivated optimistic, courageous, and we inspire each other to be better Resilient - We’re persistent in the face of setbacks, quick to adapt, learn and move forward Collaborative – We gain strength from operating as one pladis, winning and succeeding together Best mix of ingredients pladis is an equal opportunities employer, like every great recipe we’re a thoughtful mix. A happy and inclusive place to work that’s as diverse as our consumers and the communities we support, live and work in, all around the world. Where every voice is heard, and difference is celebrated. Where fresh perspectives and new ideas help us grow and thrive. Accessibility at Carlisle Our Carlisle site has step-free access, accessible entrances and lifts between floors to support individuals with mobility needs. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to receive other benefits and privileges of employment, and where possible to perform key job functions. pladis is an Equal Opportunity Employer, committed to hiring a diverse workforce. All openings will be filled based on qualifications without regard to race, color, sex, sexual orientation, gender identity, national origin, marital status, veteran status, disability, age, religion or any other classification protected by law. We operate a strict Preferred Supplier List. If you are a recruitment agency and wish to submit candidate to be considered for this vacancy, you must have agreed to, and signed, our terms of business. We will not accept CVs from any other sources other than those currently on our PSL. We will not pay a fee for any candidate that has not been represented by a provider on our PSL. pladis is one of the world’s fastest growing snacking companies and home to much loved brands including McVitie’s, GODIVA and Ülker. pladis also owns regional brands Jacob’s, Go Ahead, Flipz, Turtles, BN, Verkade and many more products across sweet and savoury biscuits, wafer, cake and chocolate. Formed in 2016, pladis is the proud steward of over 300 years of family baking and confectionery experience. The expertise of our 16,000-strong global workforce spans 27 bakeries across 11 countries and is united by our purpose: to ‘bring happiness with every bite’. As a responsible business delivering the highest quality products and exceptional service, pladis’ products have the potential to reach more than four billion people across the world. For more information, please visit : www.pladisglobal.com For our Privacy policy please click here

Responsibilities

You will provide administrative support to the Facilities Manager and manage key on-site services including security, laundry, and the staff shop. Additionally, you will oversee procurement of supplies, manage facility budgets using SAP, and ensure all site equipment remains safe and functional.