Facilities Admin (HQ), Mont Kiara at Sepadu Group

Kuala Lumpur, Kuala Lumpur, Malaysia -

Full Time

Start Date

Immediate

Expiry Date

04 Jun, 26

Salary

0.0

Posted On

06 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Vendor Registration, Procurement, Maintenance Documentation, Service Providers Communication, Facility Administration, Record Keeping, Coordination, Microsoft Office, CMMS, Google Drive, Multitasking

Industry

Facilities Services

Description

Job Title: Facilities Admin Report To: Facilities Executive Department: Facility Management Location: Kuala Lumpur Job Type: Full Time Job Summary: The Facilities Admin is responsible for providing administrative and operational support to ensure the smooth running of daily facility operations. This role focuses on coordinating vendor registration, procurement activities, maintenance documentation, and communication with service providers to maintain an efficient and well-managed facility environment. Key Responsibilities: 1. Facility Administration & Operations Support Provide administrative and coordination support for daily operational activities. Maintain accurate records, documentation, and reports related to facility operations and services. Coordinate with internal departments and service providers to ensure timely task completion. Support the Facilities Manager in monitoring ongoing projects and operational tasks. 2. Vendor & Procurement Management Handle vendor registration and maintain updated vendor information in the system. Assist in the procurement of facility-related goods and services in accordance with company procedures. Coordinate with vendors and service providers for quotations, purchase orders, and service delivery. Track and monitor contract renewals and performance of service providers. 3. Customer Support & Communication Act as the first point of contact for internal inquiries related to facility operations. Provide support and assistance to staff on operational requests or administrative issues. Communicate clearly and professionally with internal stakeholders and vendors. Qualifications & Requirements: Bachelor’s degree in Building Services, Estate Management, or any related field. Minimum 1 year of experience in facility administration or a similar role. Fresh graduates are welcome to apply. Strong organizational and communication skills. Proficient in Microsoft Office (Word, Excel, Outlook), CMMS, and Google Drive. Ability to multitask and work independently in a fast-paced environment. Inquiries: Whatsapp to https://wa.me/60197072330 Apply online here: https://www.careers-page.com/sepadu Disclaimer: This job advertisement is not intended to be an exhaustive list of all duties and responsibilities of the position. The employee may be required to perform other duties as assigned.

Responsibilities

The Facilities Admin provides essential administrative and coordination support for daily facility operations, focusing on maintaining accurate records and ensuring timely task completion through internal and external coordination. This role also manages vendor registration, assists with procurement activities, and tracks service provider performance.