Facilities Administrative Coordinator at Kingsmill Resort

Williamsburg, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Apr, 26

Salary

0.0

Posted On

17 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facilities Administration, Office Administration, Payroll Coordination, Recordkeeping, Documentation, Vendor Liaison, Contract Management, Budget Monitoring, Microsoft Office, Communication Skills, Interpersonal Skills, Problem-Solving, Organizational Skills, Time Management, Attention to Detail, Multitasking

Industry

Hospitality

Description

Job Title: Facilities Administrative Coordinator Job Summary The Facilities Administrative Coordinator provides administrative, payroll, and office management support to ensure the efficient operation of facilities and day-to-day office functions. This role serves as a key liaison between facilities, finance, HR, vendors, and staff, handling payroll coordination, office administration, recordkeeping, and facilities-related documentation. Reports to the Kingsmill Resort Facilities Manager. Key Responsibilities Coordinate day-to-day facilities operations, including maintenance requests, work orders, and service scheduling Liaise with vendors, contractors, and service providers; track contracts, invoices, and renewals Maintain facilities records, permits, compliance documentation, and asset inventories Supports and coordinates facilities-related projects Monitor supplies, equipment, and facilities budgets; prepare reports as needed Collect, verify, and process payroll data including timesheets, attendance, overtime, and leave records Ensure payroll data is accurate and submitted on time in compliance with company policies and labor regulations Maintain payroll records, reports, and confidentiality of employee information in Dayforce Manage office operations including ordering supplies, mail handling, and office equipment coordination Maintain administrative calendars, schedules, and meeting logistics Serve as a point of contact for employees regarding office and administrative needs Qualifications 2–4 years of experience in facilities administration, office administration, or a similar administrative role Must be capable of lifting, pushing or pulling and carrying objects weighing a minimum of 50 pounds Excellent organizational, multitasking, and time-management skills High attention to detail and accuracy, especially with payroll and documentation Proficiency in Microsoft Office (Excel, Word, Outlook); Work order systems, Amadeus, Opera, Onity, Google drive, etc. Strong communication and interpersonal skills Problem-solving mindset and ability to work independently

Responsibilities

The Facilities Administrative Coordinator coordinates day-to-day facilities operations and serves as a liaison between various departments and vendors. This role also involves payroll coordination and maintaining office operations.