We are seeking a Facilities Administrative Services Manager to join our team. The successful candidate will be responsible for planning, organizing, and managing the space within the Ecolab Naperville Campus to ensure optimal use and efficiency. Additional responsibilities include administrator for the Integrated Workplace Management System (IWMS) for the corporate campuses in Naperville, Illinois and St. Paul and Eagan, Minnesota, oversight for childcare, and community service coordinator.

MINIMUM QUALIFICATIONS

• Bachelor’s degree in interior design, Facilities Management, or a related field.
• 5 years of experience in space planning and facility management.
• Experience with large-scale projects is highly desirable.
• Technical Skills: Proficiency in CAD software and other space planning tools. Understanding of project management principles.
• Analytical Skills: Ability to analyze data and use it to inform space planning decisions. Strong problem-solving and critical-thinking skills.
• Communication and Collaboration Skills: Excellent verbal and written communication skills. Ability to present ideas clearly and effectively to various stakeholders.
• Attention to Detail: High level of accuracy and attention to detail in all work.
• Future Trends: Understanding of the growing trends of the FM landscape; the cutting edge of transformation, evolving in tandem with technological advances, sustainability imperatives, and shifting workplace dynamics.

PREFERRED QUALIFICATIONS

• Effectively work with all levels of management, peers, associates, and tenants to resolve problems and meet their needs.
• Team Player: Ability to work collaboratively in a team environment and manage multiple projects simultaneously.
• Design Skills: Interior design knowledge and experience, e.g., furniture, fixtures, finishes.
• Effectively work with all levels of management, peers, associates, and tenants to resolve problems and meet their needs.

POTENTIAL CUSTOMER REQUIREMENTS NOTICE

To meet customer requirements and comply with local or state regulations, applicants for certain customer-facing roles may need to:

• Undergo additional background screens and/or drug/alcohol testing for customer credentialing.
• Be fully vaccinated for COVID-19, including a booster if eligible, unless a religious or medical accommodation is requested by the applicant and approved by Ecolab.

AMERICANS WITH DISABILITIES ACT (ADA)

Ecolab will provide reasonable accommodation (such as a qualified sign language interpreter or other personal assistance) with our application process upon request as required to comply with applicable laws. If you have a disability and require accommodation assistance in this application process, please visit the Recruiting Support link in the footer of each page of our career website.

WHAT YOU WILL DO

• Primary responsibility is to design and organize physical spaces to meet the functional and aesthetic needs of the Ecolab Naperville Campus.
• Space Planning and Design: Develop and implement space plans that support Ecolab’s goals and operational requirements. Create detailed layouts and schematic designs using CAD software.
• Facility Management: Oversee the maintenance and management of physical spaces, ensuring they meet health, safety, and regulatory standards.
• Stakeholder Engagement: Collaborate with various departments to understand their space requirements and provide solutions that align with their needs.
• Data Management: Maintain accurate records of space usage, occupancy, and other relevant data. Use this data to forecast future space needs and make informed decisions.
• Vendor Management: Manage relationships with external vendors and contractors, ensuring they deliver services in line with agreed terms.
• Furniture Stock: Manage furniture inventory to meet the current site standards.
• Conduct internal space audits of office areas to ensure adherence to corporate policies and standards.
• Strategic Focus: Evolve space management into the discipline of the future by bringing together technology, people and sustainability to orchestrate how physical spaces flex and respond to organizational needs.

OTHER DUTIES

• Partner with other vendors or other internal resources to support upcoming facility needs.

To meet customer requirements and comply with local or state regulations, applicants for certain customer-facing roles may need to:

• Undergo additional background screens and/or drug/alcohol testing for customer credentialing.
• Be fully vaccinated for COVID-19, including a booster if eligible, unless a religious or medical accommodation is requested by the applicant and approved by Ecolab