Facilities Administrative Support at RIVERSIDE MILITARY ACADEMY INC

Gainesville, Georgia, United States -

Full Time

Start Date

Immediate

Expiry Date

04 Apr, 26

Salary

0.0

Posted On

04 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Communication, Customer Service, Record Management, Budget Support, Procurement, Microsoft Office, Data Entry, File Management, Organizational Skills, Multitasking, Bookkeeping, Safety Protocols, Confidentiality, Logistics, Meeting Scheduling

Industry

Description

Job Details Job Location: Riverside Preparatory Academy - Gainesville, GA 30501 Position Type: Full Time Education Level: High School Job Shift: Day Job Category: Facilities Job Title: Facilities Administrative Support Department: Facilities / Maintenance Reports To: Director of Facilities Job Summary: The facilities administrative support provides administrative and clerical support to the facilities and maintenance departments. This role ensures smooth operations through clear communication, coordinating work orders, maintaining records, and supporting departmental staff and leadership. Key Responsibilities: Administrative Support Maintain department calendars, schedule meetings, and arrange logistics. Work Order & Records Management on Web Based Program Maintain accurate records of maintenance activities, preventive schedules, and inventory using web-based programs. Receive and process work orders and emergency service requests. Procurement & Budget Support on Web based Program Track department expenditures and reconcile budget records. Assist with invoice processing and financial reporting. Order office supplies and prepare purchase order requests. Communication & Customer Service Answer incoming calls, take messages, and route inquiries appropriately. Serve as the first point of contact for internal and external visitors. Handle requests and concerns with professionalism and courtesy. Compliance & Safety Maintain confidentiality of sensitive information. Follow district safety protocols and emergency procedures. Ensure compliance with state, federal, and district regulations. Work Schedule: Full-time, Monday–Friday (6AM to 2:30 PM), with occasional weekends or school events. Qualifications Qualifications: High school diploma or GED required. 1–2 years of secretarial or administrative experience, preferably in a school or maintenance setting. Proficiency in Microsoft Office (Word, Excel), data entry, and file management. Strong organizational, communication, and multitasking skills. Knowledge of basic bookkeeping and office procedures.

Responsibilities

The facilities administrative support provides clerical support to the facilities and maintenance departments, ensuring smooth operations through communication and coordination. Key tasks include managing work orders, maintaining records, and supporting departmental staff.