Facilities Administrator – Admin focused at Laureate Australia

Brisbane, Queensland, Australia -

Full Time

Start Date

Immediate

Expiry Date

09 Apr, 26

Salary

70000.0

Posted On

09 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Coordination, Communication, Customer Service, Attention to Detail, Organizational Skills, Proactive Mindset, Stakeholder Management, Contractor Management, Problem Solving, Time Management, Database Management, Maintenance Tracking, Team Collaboration, Service Focused, Physical Ability

Industry

Description

Facilities Administrator – Admin focused Property & Facilities | Campus-Based Role | Brisbane QLD Here at Torrens Global Education, we do things a little differently. Our campuses are dynamic, fast-paced environments, and our Facilities team plays a critical role in ensuring our spaces are safe, functional and welcoming for students and staff. We are seeking a Facilities Administrator to support the day-to-day coordination, administration and communication of facilities, maintenance and campus operations. Reporting to the Property & Facilities Manager, this role is a key point of contact for maintenance enquiries and supports the smooth operation of campus facilities and associated properties. This is a campus-based, hands-on role, ideal for someone who enjoys being organised, responsive and service-focused while working closely with stakeholders and contractors. About the role As Facilities Administrator, you’ll provide administrative and coordination support across campus maintenance, repairs, classroom setup and contractor management. You’ll be central to ensuring maintenance works are tracked, communicated and completed efficiently, with minimal disruption to campus operations. This role requires strong organisation, excellent communication and a proactive mindset, as well as the ability to work comfortably in a busy, people-facing environment. This role is a permanent full-time role, for a successful candidate based at our Brisbane Campus. This is a perfect opportunity for a recent graduate, seasoned administrator looking for a change or someone wanting to kickstart their career in the facilities or property project management. The successful candidate must have full working rights in Australia, without any time or length limitation to work with us. Salary for this position seats between 66K to 70K based on experience and skills aligned with the job description and the business needs. What you’ll own & deliver: As a Facilities Adminstrator, you will help in: 1. Coordination & Support Act as the first point of contact for maintenance and repair requests across campus. Coordinate classroom setups, equipment needs and consumables to support teaching and learning. Support preventative maintenance activities to keep campuses running smoothly. Assist with moves, relocations and ad hoc facilities requirements as needed. 2. Stakeholder & Contractor Management Build strong working relationships with campus teams, shared services and external contractors. Coordinate and support external contractors on campus, ensuring work is completed on time. Provide timely, clear communication to staff and students regarding facilities issues and resolutions. Support the Property & Facilities Manager with quotes, documentation and business cases. 3. Administration & Systems support Log, track and close maintenance jobs accurately in the facilities tracking system. Process purchase orders, invoices and maintenance documentation in a timely manner. Maintain access card and key registers, ensuring compliance and accountability. Conduct six-monthly access card audits and maintain accurate records. 4. Customer Excellence & Campus Experience Respond professionally and promptly to enquiries with a strong customer service mindset. Support maintenance works to minimise disruption to students and staff. Handle issues calmly and constructively, including escalated or time-sensitive matters. Contribute to a safe, organised and well-presented campus environment. Who we’re looking for: A successful Facilities Administrator, will preferably have: Experience in administrative support and coordinating multiple stakeholders, preferably in the construction or trades industry. Strong attention to detail, organisation and follow-through. Confidence using systems and databases, Excellent verbal, written and telephone communication skills. Strong customer service ethos with the ability to manage competing priorities. Positive, professional and proactive attitude. Working environment & requirements: Campus-based position: This role is fully based at our Brisbane Campus. You are required to attend to the campus on regular bases. Physical Ability: You must be capable to lift up to 15kg when required in assistance to the Facilities Manager or Coordinator on charge. Schedule: This role may require you to work outside standard business hours and reasonable overtime, due to the nature of trade working vs our operational hours. Mindset: You must be active, hands-on role and always willing to support the Facilities and Campus operations across Australia. Who are we? Our ambition is to revolutionise education, increase student employability and make a positive impact. We believe in the power of education to transform lives, and we put our people and students at the heart of everything we do. We are an equal opportunity employer and value diversity and inclusion. Ready to make a difference? Click APPLY now to join the Torrens Global Education Property & Facilities team. If you have any questions, please contact me at sebastian.pabon@torrens.edu.au for more information. If you require a reasonable accommodation to complete our application process, please contact our Human Resources Department at yourcareer@torrens.edu.au As the country’s newest and fastest- growing university, Torrens University Australia brings a fresh approach to higher education. Working with us is all about working alongside over 2000 professionals passionate about career and purpose. Our staff across our campuses and head office are united by our central ethos to Be Good – by committing to a better way of doing business. We embrace diversity and inclusion of our staff and are committed to the attraction, retention and development of all people and support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation and gender identification. https://www.torrens.edu.au/about/careers-with-us

Responsibilities

The Facilities Administrator will provide administrative and coordination support for campus maintenance, repairs, and contractor management. They will act as the first point of contact for maintenance requests and ensure efficient communication regarding facilities issues.