COMMUNICATION LINES

• Ashdown Phillips & Partners – CEO, Directors, surveyors, consultants, accounting, staff, and FM Team
• Property Service Partners.
• Health & Safety Consultants/Insurance Inspectors.
• Occupier key contacts.

KEY ACCOUNTABILITIES

• Manage the helpdesk facility for the FM team
• Managing, coordinating, and administering site-based events and activities.
• Raise purchase orders for works approved by the FM team on time.
• Process invoices approved by the FM team on time.
• Maintain service charge trackers for the property.
• Ensure RiskWise is always updated.
• Liaison with contractors and occupiers to update on outstanding issues.
• Coordinate maintenance visits between contractors/occupiers.
• Coordinate diaries and meeting timetables as required.
• Take responsibility for record keeping as directed by the FM team.
• Manage and develop relationships with contractors to ensure compliance with contracts and continued delivery of agreed services.
• Assist in the population of monthly reports.
• Ad-hoc duties commensurate with the role.
  Job Type: Full-time

Benefits:

• Cycle to work scheme
• Health & wellbeing programme
• Life insurance
• Referral programme
• Sick pay

Ability to commute/relocate:

• London: reliably commute or plan to relocate before starting work (preferred)

Application question(s):

• What is your desired salary?
• What is your notice period?

Experience:

• Administrative: 1 year (preferred)

Work Location: In perso

The Facilities Administrator will support the Senior Facilities Manager (SFM) in the day-to-day running of the building and will be responsible for managing suppliers, overview of the property risk and compliance system (RiskWise), key financial administrative tasks including, budgeting support, expense tracking, and invoice processing.