Full job description

CBC Group is excited to offer a great opportunity for an experienced Facilities Administrator to join our growing Melbourne team, based in our office in Keilor Park. In this role, you’ll support our hospitality client and play an important part in keeping operations running smoothly.

About the role

Reporting to the Facilities Manager, you’ll work closely with a team of trades and administrators to manage high-volume coordination and administrative tasks. Your focus will be ensuring that work requests are accurately tracked, allocated, and completed efficiently.

Key Responsibilities

• Maintain and update the CMMS system to ensure accurate data management
• Review and validate information for accuracy and completeness
• Allocate work orders to contractors across multiple trades (e.g., Carpentry, HVAC, Electrical)
• Ensure asset registers comply with safety regulations and industry standards
• Manage contract documentation and assist with reporting requirements and milestones
• Participate in internal and external stakeholder meetings
• Provide timely updates and communication to contractors and stakeholders

About You

We’re looking for a proactive and detail-oriented professional with experience in a similar role who thrives in a fast-paced environment. You will bring:

• Strong attention to detail and commitment to accuracy
• Proven experience managing high-volume administrative workloads
• Previous experience in Facilities Management or Retail environments (highly regarded)
• Ability to work both independently and collaboratively within a team
• Strong organisational and problem-solving skills
• Proficiency in Microsoft Office (Word, Excel, Outlook) and MS Project
• Excellent communication and interpersonal skills

Requirements

• National Police Check (or willing to obtain)

Why join CBC?

At CBC, we pride ourselves on our people-first culture. When you join our team, you’ll benefit from:

• Flexible working arrangements
• Employee wellbeing support, including access to an Employee Assistance Program
• Recognition programs including Years of Service and Values Awards
• Birthday leave – an extra day off to celebrate your special day
• Ongoing training and professional development opportunities
• A collaborative and supportive team environment
• Regular team events and company-wide celebrations

If you're interested in this fast paced, client critical role and have the required skills and experience we'd love to hear from you.

Company Overview

CBC is a trusted provider of integrated facilities management, asset management and construction services throughout Australia. Our end-to-end service delivery model is underpinned by the values of quality, safety and sustainability. You'll have a top-tier provider's knowledge and systems with the personalised service and flexibility typically only associated with boutique operators.