35 HOUR WORKING WEEK

Horizons is seeking to recruit a full time highly motivated and enthusiastic Facilities Administrator. As a Facilities Administrator, you will be responsible for the operational management of the maintenance management software PEMAC, management of work order rollout to contractors, provide property administration support, provision of and tracking of purchase orders for specific works, retrieval of maintenance documentation during audits, provide periodic support to reception, management of phone calls and email relating to maintenance.
This role involves working in a very fast paced moving environment and requires someone who has considerable ability to multi task.
This is a full-time position where we are looking for a committed and dedicated individual to join our team.

REQUIREMENTS OF THE POST:

• Operational management of the maintenance management system PEMAC including work order rollout to contractors, generation of monthly metrics & reports, provide PEMAC IT support, management of new site setup, user addition/deletion, requestor licence management
• Provision of property administration duties such as key and alarm code management, arrangement of meter readings, transfer of utility bills, maintenance of the property asset register, monitoring of security arrangements, administration of property files and associated documentation such as floorplans, maintenance records
• Support the Facilities Manager during internal and external audits with regard to current maintenance KPI and record retrieval
• Conduct general administrative duties in relation to waste management, purchase order requests for goods and services, ensuring timely response to emails, voicemails, attend weekly meetings with the Facilities Manager

Please refer the Job description for details