Facilities and Office Coordinator at Facet

Seattle, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

25 Apr, 26

Salary

0.0

Posted On

25 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Customer Service, Organization, Communication, Microsoft Office, Facilities Management, Data Entry, Scheduling, Inventory Management, Problem Solving, Attention to Detail, Team Support, Visitor Management, Office Upkeep, Time Management, Multitasking

Industry

Environmental Services

Description

Join Our Facet Team Facet is a fast-growing energetic civil and structural engineering and environmental consulting firm with six offices in Washington. We are engineers, scientists, arborists, landscape architects, planners, and more, with decades of experience working throughout the Pacific Northwest region and the nation. Job Description We’re looking for a proactive, dependable Facilities and Office Coordinator to keep our operation running smoothly. This role combines front‑office responsibilities, hands‑on facilities work, and coordination. You’ll manage everything from office equipment and company vehicles to visitor support and daily administrative needs. If you enjoy being the go-to person who keeps an office functioning at its best, this is a great fit. This is a full on-site position that requires a consistent presence at the front desk and regular interaction with staff, clients, and vendors. Located in our Seattle/Northgate office full-time Monday through Friday 8:30am-5pm, with occasional duties (estimating one to three times per quarter) in our other regional offices on an as-needed basis to assist with other office needs that fit within the primary responsibilities of this position. Primary Responsibilities Answer, screen, and route incoming phone calls Greet and assist visitors, clients, and vendors while managing check-in and badges Maintain a clean, organized, and welcoming reception area Provide general information and direct inquiries to the appropriate staff Provide administrative support to internal teams, as assigned Arrange and assemble office furniture and support setup needs across various offices Manage three-vehicle and one specialty trailer company fleet, including arranging service, repairs, and general maintenance Coordinate removal and disposal of unused office furniture and equipment Contact building maintenance for minor repairs and facility needs Receive, sort, and distribute incoming/outgoing mail and packages Order and maintain field and office supplies; track inventory and keep supply areas organized Maintain updated internal directories and contact lists Assist with basic data entry, filing, and document organization Support meeting scheduling and entry level executive assistant tasks Assist with ordering and coordinating office lunches Keep shared spaces including kitchens and common areas clean, organized, and functional (task shared with janitorial contractors) Occasional travel to our other offices for similar duties, as necessary Book hotel rooms and travel accommodations for staff for conferences and other events Additional responsibilities may be assigned as needed Qualifications 2+ years’ experience in an administrative assistant or facilities support role preferred Ability to lift, assemble, move, or carry items up to 50 lbs. (office furniture, supplies, packages) Valid WA State driver’s license and ability to drive company vehicles for service appointments or errands as needed Strong verbal and written communication skills with a professional, welcoming demeanor Excellent customer service skills and the ability to interact effectively with visitors, clients, and staff Highly organized with the ability to multitask, prioritize, and maintain a tidy, efficient workspace Proficiency with Microsoft Office (Outlook, Word, Excel) and general office technology Comfortable managing phone systems, scheduling tools, and visitor management processes Strong attention to detail and accuracy in handling mail, data entry, and document organization Dependable, punctual, and able to work independently with minimal supervision Ability to handle confidential information with discretion Experience coordinating facilities, office supplies or vendors requests Familiarity with supporting meeting scheduling or basic executive assistant tasks Willingness to assist with office upkeep, kitchen tidiness, and occasional errands as needed Benefits Competitive salary with opportunities for performance-based bonuses Generous Paid Time Off (vacation and sick) 7 fixed holidays and 2 floating holidays Fully paid employee medical, dental, and vision coverage Employer paid for dependents’ medical, dental and vision paid at 60% Choice of a traditional copay plan or High-Deductible Health Plan (HDHP) with a Health Savings account (HSA) Facet fully funds HSAs to the IRS maximum ($4400 for individuals and $8750 for families) for employees selecting the HDHP with HSA $300 annual fitness benefit $100,000 employer paid life insurance Employer paid for long-term and short-term disability Voluntary plans include additional group life, accident, hospitalization, and serious illness 401k (Roth or Traditional) available after 3 months of employment 5% 401k match contributed to the Facet Employee Stock Ownership Plan (ESOP), a plan which grows with the value of the company Financial support for professional development and memberships in professional associations

Responsibilities

The Facilities and Office Coordinator will manage front-office responsibilities, hands-on facilities work, and coordination tasks. This includes managing office equipment, company vehicles, visitor support, and daily administrative needs.