JOB TITLE : Facilities and Procurement, Manager
POSITION STATUS : Permanent
DEPARTMENT : Finance
LOCATION : Montreal

WHO WE ARE

At Air Canada Vacations, we’re in the business of making dreams travel. That’s why we offer vacation packages, tours, cruises and more tailored to everyone’s individual needs. We like to say we have a vacation for every traveller because we do! If you’re someone who’s passionate about exploring the world and sharing that enthusiasm with our customers, we’d love to welcome you to our team. For over 50 years, Air Canada Vacations has been making travel easy, so come and join us in helping fellow Canadians create unforgettable memories wherever they go.
This role will oversee office all facilities management and particular procurement activities. This role ensures efficient processes in Facilities, cost-effective supplier management, and smooth facility operations to support business objectives.

• Oversee facility operations, space planning, and inventory management
• Work effectively with designated professionals, as required, for the design and implementation of projects including Architects, Designers, Engineers & General Contractors.
• Day to day operations such as resolving maintenance issues with landlords and third parties, employee access cards, ID cards, parking, etc.
• Ensure office spaces are used efficiently and that users have access to the working conditions they need to carry out their daily tasks.
• Work closely with HR and Finance
• On major projects in cooperation with AC CRE, retain consultants and contractors as required using appropriate contract documents and manage external contractors / consultants during the project phase and ensure projects are delivered to meet schedule and budget expectations.
  Overlook project Budgets and track invoicing.
  Building & fostering long-term relationships with existing & potential suppliers.
  Internal memos & Coordination aligning with construction work on Live projects.

Participate with AC CRE on creating RFP’s and overseeing competitive bidding cycles.

• Create and manage the Facilities departments budget (CAPEX & OPEX), including operational purchases and the reconciliation of all costs associated to these cost centres.
• Prepare Executive summaries for managers approval and further presentation to our executives and stakeholders as required
• Create and send corporate wide communications from the Facilities e-mail accounts, manage internal processes and employee interactions associated with the Facilities department.
• Manage Emergency Procedures, workplace hazards and OHS issues to ensure a safety-first approach is implemented in our offices.
• Establish requirements, priorities and negotiate with third parties to critically evaluate the best solutions for Air Canada Vacations.
• Working with third parties and internal stakeholders for purchases and service agreements.
• Coordinate corporate events and logistics.