Facilities and Transportation Fleet Coordinator at Boys and Girls Clubs of North Central Illinois

South Elgin, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Jul, 26

Salary

22.0

Posted On

16 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Fleet management, Building maintenance, Team supervision, Vehicle inspection, Safety compliance, Facility management, Preventive maintenance, Documentation, Scheduling, Contractor coordination, Problem solving, Communication

Industry

Non-profit Organizations

Description

Description Facilities & Fleet Coordinator Job Type: Part-Time Pay: $22.00 per hour Locations: South Elgin Clubhouse (SECH) & Elgin Clubhouse (ECH) Compensation: Eligible for mileage reimbursement Reports To: Director of Safety & Facilities Supervises: Custodian, Fleet Assistant Job Overview: The Facilities & Fleet Coordinator is responsible for maintaining the organization's fleet and clubhouse facilities across our South Elgin and Elgin locations. This role oversees vehicle readiness, performs hands-on building maintenance, and provides direct supervision to the Custodian and Fleet Assistant. To be successful in this role, the Facilities & Fleet Coordinator must demonstrate working knowledge of building systems, vehicle maintenance, and the ability to lead a small team across two sites. Key Responsibilities: Fleet Management: • Conduct monthly comprehensive vehicle inspections across both sites and review overall fleet conditions. • Ensure all vehicles comply with Illinois safety regulations and standards. • Maintain records of vehicle maintenance, repairs, and inspections. • Ensure timely registration, insurance, and documentation for all vehicles. • Oversee vehicle cleanliness standards across both sites. Van Certification Support: • Collaborate with HR to support the process of training and certifying staff as authorized van drivers. • Help manage the certification process to ensure employees meet all necessary requirements. Building Maintenance: • Perform routine maintenance and repairs of both clubhouse facilities and coordinate with external contractors when work is outside the scope of in-house maintenance. • Conduct regular walkthroughs to identify facility issues and ensure buildings meet safety and operational standards. • Manage and track facility maintenance requests through the organization's ticketing system, ensuring work orders are documented and updated. Supervision: • Provide day-to-day direction and oversight to the Custodian and Fleet Assistant. • Coordinate work assignments and coverage schedules across the South Elgin and Elgin locations. • Serve as the first point of escalation for facility or fleet issues raised by the Custodian or Fleet Assistant. Additional Responsibilities: • Complete additional facilities, fleet, or supervisory tasks as assigned by the Director of Safety & Facilities Travel: • Regular travel between the South Elgin Clubhouse (SECH) and Elgin Clubhouse (ECH) for facility and fleet maintenance. • Occasional travel for other job-related tasks as needed. Requirements Qualifications: • Valid driver's license and clean driving record • Must be at least 21 years of age[NP1.1][MH1.2] • Authorized to work in the United States • Ability to pass a background check and fingerprinting • Willing and eligible to complete training to drive a 12 to 15-passenger van • Knowledge of building maintenance and repair work • Prior supervisory or lead experience preferred • Ability to work independently and prioritize tasks efficiently • Strong communication skills and a commitment to safety standards • Flexibility to travel between locations as required • Ability to perform physical tasks throughout facilities, stand for extended periods, and lift up to 50 pounds • Experience maintaining and inspecting transportation vehicles a plus • DOT knowledge a plus

Responsibilities

The Facilities and Transportation Fleet Coordinator oversees vehicle readiness, maintenance, and compliance across two clubhouse locations. This role also performs hands-on building repairs and provides direct supervision to the custodial and fleet support staff.