JOB DESCRIPTION

The facilities assistant will support day to day facilities operations with a focus on safety, operational excellence and delivery of customer and client satisfaction.

QUALIFICATIONS

• 2 years’ experience in a similar facilities role.
• Excellent communication, interpersonal and organization skills.
• The ability to communicate optimally, both over the telephone and face to face is essential.
• Planning and interpersonal skills are also required as the role requires balancing many different duties and being able to prioritize.
• Ability to accurately complete tasks assignments & responsibilities in timely manner.
• Experience of working within a fast-paced office environment.
• Some experience of working within a lively mailroom department.
• Educated to Leaving Certificate Level.
• Knowledge of MS office packages, Word, Excel, PowerPoint.
• A basic understanding of good health & safety practices.
• Experience of using basic mailroom equipment and looking after international online courier systems.

JOB RESPONSIBILITIES

• Daily rounds and reading of all M&E systems Daily inspection of meeting rooms/common areas to ensure they are ready for the working day, reporting any issues appropriately take care of cleaning issues and stock levels, Stationary checks, restock stationary on request and place weekly orders Look after key boxes and issue keys (signing out) when vital Meeting room setup Support office relocation moves and office re-layouts. Support PPM activities, Energy, Wastes and Cleaning checks across the site. Receive large/bulky items on site and move to required destination.
• Maintain open office areas in good order.
• Porterage of heavy parcels, equipment, and miscellaneous items
• Ad hoc tasks as requested by the FM Coordinator or Regional Facilities Manager
• Responsible for the overall function of the Facilities Assistant Role within the center
• Responsibility for all couriers, mail, and postal activity
• Supervise and co-ordinate third party contractors attending site and inspect works after
• Maintain visitors/contractors log and report any incidents.
• Carry out emergency procedures in the event of a fire, flood, break in, or accident etc.
• Comply with relevant Health & Safety requirements and be familiar with and ensure that fire, health, and safety regulations are adhered to in all parts of the building and car park by inspecting, checking signage and advising on defects.
• Ensure the fabric and finish of the overall site is accurately maintained and in good condition
• First responder with regards to Relative FM and reactive tacks within the center.