Facilities Assistant at Detroit Employment Solutions Corporation

Detroit, Michigan, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Jun, 26

Salary

21.0

Posted On

24 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Office Coordination, Reception Desk Management, Answering Calls, Meeting Scheduling, Conference Setup, Client Interaction, Administrative Support, Document Creation, Filing, Typing, Email Composition, Microsoft Office, Communication, Organization, Confidentiality

Industry

Staffing and Recruiting

Description

Description We are seeking a Facilities Assistant to join our team to help maintain and improve our facilities. The Facilities Assistant will perform various tasks to ensure a clean, safe and functional work environment. The Facilities Assistant will greet each employee and guest in a friendly and professional manner, determine their needs(s), and provide the appropriate level of service. This is a part-time position working 20-25 hours per week, Monday through Friday during normal business hours. Requirements DUTIES AND RESPONSIBILITIES: Reception Desk: Greet guests upon arrival, manage the front desk area, parking validations, answering incoming calls, and ensure packages and deliveries are received and secured properly. Meeting Coordination: Assist (if needed) with scheduling and organizing meetings, including reserving conference rooms, noting details such as technology needs, A/V requirements, catering, and other support needs. Conference Set Up Assistance: Execute conference and meeting room activities, including setup and breakdown, light cleaning, resetting chairs and tables, and general tidying of conference rooms before and after meetings to maintain. Client Interaction: Serve as the first point of contact for clients and visitors, providing assistance and information as needed. Event Follow Up: Follow up before, during, and after events to ensure successful execution and address any issues that may arise. Administrative Support: Execute mass mailings for special events, announcements, routine customer follow-up, and workshop/orientation information. Support staff with creating electronic documents and spreadsheets, copying, faxing, filing, alphabetizing folders, organizing enrollment documents, labeling, shredding and/or purging documents appropriately Perform other duties as assigned JOB QUALIFICATIONS: Possess basic computer skills: including typing, composing & sending emails, connecting to the internet, and familiarity with Microsoft Office. Must exhibit effective communication skills, professionalism, and ability to appropriately interact with staff, and customers. Ability to take direction, receive and apply feedback, and communication support needs. Must be able to troubleshoot, pivot when necessary and prioritize tasks to meet demand. Must be highly organized and reliable. Ability to always maintain confidentiality. Reasonable accommodation will be provided to enable individuals with disabilities to perform the essential functions. EDUCATION and EXPERIENCE: Must have a high school diploma or GED, plus one (1) to three (3) years’ progressively responsible experience in customer service and office coordination. SCHEDULE: 20-25 hours per week Monday through Friday during normal business hours. An exact schedule will be determined after hire. LICENSES: Valid State of Michigan Driver's License – Position may require some field work. OTHER: Background check and drug screen required.

Responsibilities

The Facilities Assistant will maintain a clean, safe, and functional work environment by performing various tasks, including managing the reception desk, handling guest greetings, and ensuring proper package reception. Responsibilities also involve assisting with meeting coordination, conference setup/breakdown, and providing general administrative support to staff.