Job Title: Facilities Assistant
Location: London/Hybrid (Typically 2/3 days in the office)
Type: Full time - Permanent (If you are a job share partnership, work reduced hours, or any other way of working flexibly, please do still get in touch)
At Ardonagh Specialty, we provide much more than just a workplace. We are dedicated to fostering skill development and knowledge within a team that is passionate about their work, values their Employees, and truly celebrates diversity.
Working at Ardonagh Specialty means you’ll be part of The Ardonagh Group. We are proud of our innovative environment offering many opportunities for growth across the wider group. Employees regularly move between our united teams, and we encourage you to make your role your own.
Our offices are lively and exciting places to be, but we understand that life needs flexibility, and offer a genuinely flexible approach to working. If you are looking to join a thriving, energetic business with exciting plans, this role could be an ideal fit for you.

QUALIFICATIONS & EXPERIENCE:

• Education – GCSE Math’s and English (minimum)
• Specialized knowledge – None
• Skills - Communication, Multitasking, Prioritizing, Organization and Interpersonal skills.
• Professional Certification – None
• Experience – Reception/Facilities experience in corporate environment

REQUIRED SKILLS & QUALIFICATIONS:

• Experience: Prior experience in office support, facilities management, or corporate reception.
• Technical Skills: Proficiency in Microsoft Office (Word, Excel).
• Communication: Strong verbal and written communication skills.
• Organizational Skills: Ability to multitask, prioritize tasks, and manage time effectively.
• Problem-Solving: A proactive approach to troubleshooting operational and facilities-related issues.
• Customer Service: A friendly and professional demeanour when interacting with clients, employees, and vendors
• The role requires time to time the ability to lift and move office supplies or equipment, using trolleys for goods transportation and assist with workplace setup while adhering to health and safety regulations.
  Think you don’t meet every requirement?
  We are dedicated to creating a diverse, inclusive, and authentic workplace where everyone can thrive . If you’re excited about this role, but your experience doesn’t perfectly match what we are looking for, please apply anyway. You might just be the right fit for the job, or other opportunities we may have within the wider Group.

WE TRULY VALUE THE DIVERSITY OF OUR TEAMS AND AS A GROUP, WE ARE COMMITTED TO SUPPORTING AND WELCOMING INDIVIDUALS FROM ALL BACKGROUNDS, AS WE APPRECIATE EVERY PERSPECTIVE IS A SIGNIFICANT PART OF OUR SUCCESS. SHOULD YOU REQUIRE ANY REASONABLE ADJUSTMENT THROUGHOUT THE RECRUITMENT PROCESS, PLEASE DO NOT HESITATE TO LET A MEMBER OF THE TALENT TEAM KNOW.

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WHAT YOU WILL DO:

Ardonagh Specialty is seeking a dedicated Office Support / Facilities Assistant to oversee daily office operations, support workplace management initiatives, and ensure seamless administrative and facilities-related functions. The ideal candidate will be proactive, detail-oriented, and capable of multitasking in a fast-paced corporate environment.

KEY RESPONSIBILITIES:

• Oversee daily office activities, ensuring smooth operations.
• Communicate with suppliers and manage procurement and inventory of office supplies.
• Communicate with building management for any enquiry
• Coordinate travel arrangements and assist with events.
• Assisting with scanning and printing documents.
• Support client meetings and assist in hospitality services.
• Assist with couriers, sending and receiving parcels
• Ensure workspaces are properly equipped and maintained.
• Oversee operational issues, ensuring a high standard of office functionality.
• Ensure workplace compliance with health, safety, and regulatory guidelines.
• Using access control security system and issuing/deleting access levels and cards for staff and contractors
• Work as team with the other service partners: reception, IT tech bar, cleaning team, security team, loading bay.
• Time to time is required for changing the meeting rooms setup to accommodate meetings and functions.
• Assisting the executive team with administrative tasks when requested.