Facilities Co-coordinator at TP ICAP

Singapore, , Singapore -

Full Time

Start Date

Immediate

Expiry Date

31 Dec, 25

Salary

0.0

Posted On

02 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facilities Management, Vendor Coordination, Compliance Support, Office Management, Communication Skills, Organizational Skills, Attention to Detail, Service Orientation, Problem Solving, Record Keeping, Safety Compliance, Team Collaboration, Time Management, Technical Understanding, Customer Service, Front-of-House Support

Industry

Financial Services

Description

The TP ICAP Group is a world leading provider of market infrastructure. Our purpose is to provide clients with access to global financial and commodities markets, improving price discovery, liquidity, and distribution of data, through responsible and innovative solutions. Through our people and technology, we connect clients to superior liquidity and data solutions. The Group is home to a stable of premium brands. Collectively, TP ICAP is the largest interdealer broker in the world by revenue, the number one Energy & Commodities broker in the world, the world’s leading provider of OTC data, and an award winning all-to-all trading platform. The Group operates from more than 60 offices in 27 countries. We are 5,300 people strong. We work as one to achieve our vision of being the world’s most trusted, innovative, liquidity and data solutions specialist. Role Overview The Facilities Coordinator supports the Facilities Manager in ensuring smooth day-to-day operations of the office. This role focuses on vendor coordination, facilities maintenance, compliance support, and front-of-house service, ensuring a safe, efficient, and welcoming workplace environment for employees and visitors. Job duties: 1. Facility Operations & Maintenance Support the Facilities Manager in liaising with the landlord and contractors for permits, approvals, and building services. Conduct daily checks of office facilities and highlight issues for timely resolution. Assist in scheduling and coordinating preventive and corrective maintenance works with vendors. Support monitoring of mechanical and electrical (M&E) systems (HVAC, electrical, plumbing, fire protection, security systems). Maintain proper records of maintenance activities, vendor service reports, and asset inventories. Escalate issues promptly to Facilities Manager and ensure follow-up closure. 2. Vendor & Procurement Support Assist in coordinating vendor visits, office access, and service delivery. Raise purchase orders (POs) and process goods receipt (GR) in accordance with procurement policies. Track vendor service reports 3. Compliance & Safety Support the Fire Safety Manager (FSM) with fire safety activities, drills, and incident reporting. Attend fire alarm activations and escalate as needed with timely reporting. Assist in Workplace Safety & Health (WSH) compliance activities. Ensure all maintenance and facility activities comply with company standards. 4. Space & Office Services Assist in seating plans, desk assignments, and move coordination for staff. Oversee general office services, including courier and mail distribution Provide back-up reception/front-of-house support when required (visitor registration, calls, visitor greetings). 5. Reporting & Administration Support operational reporting, including tracking of maintenance activities and facilities KPIs. Perform other ad-hoc duties as assigned by the Facilities Manager. Requirements: Diploma in Facilities Management, Building Services, Engineering, or related discipline preferred. 2 years of relevant experience in facilities coordination, office management, or vendor support. Basic understanding of building systems (M&E, HVAC, fire protection). Knowledge of Singapore regulations (Fire Safety, WSH) is an advantage. Proficiency in MS Office Strong organizational skills with attention to detail and accuracy. Good communication and interpersonal skills; able to work well with internal teams, vendors, and building management. Service-oriented mindset with ability to respond promptly to issues. Consistently punctual with a well-attended history. Willing to work on weekends, where required Job Band and Level: Support. 3 Not The Perfect Fit? Concerned that you may not meet the criteria precisely? At TP ICAP, we wholeheartedly believe in fostering inclusivity and cultivating a work environment where everyone can flourish, regardless of your personal or professional background. If you are enthusiastic about this role but find that your experience doesn't align perfectly with every aspect of the job description, we strongly encourage you to apply. You may be the ideal candidate for this position or another opportunity within our organisation. Our dedicated Talent Acquisition team is here to assist you in recognising how your unique skills and abilities can be a valuable contribution. Don't hesitate to take the leap and explore the possibilities. Your potential is what truly matters to us. Company Statement We know that the best innovation happens when diverse people with different perspectives and skills work together in an inclusive atmosphere. That's why we're building a culture where everyone plays a part in making people feel welcome, ready and willing to contribute. TP ICAP Accord - our Employee Network - is a central to this. As well as representing specific groups, TP ICAP Accord helps increase awareness, collaboration, shares best practice, and holds our firm to account for driving continuous cultural improvement. Location Singapore - 50 Raffles Place - Singapore Connecting clients, communities and colleagues for sustainable growth TP ICAP connects people, platforms, ideas, and insight across the world’s financial, energy and commodities markets. As a global leader in market infrastructure and data-led solutions, we enhance market access, increase efficiencies, and unlock possibilities. Work with us Joining TP ICAP puts you at the heart of markets that matter. You’ll have the freedom to innovate and act on your initiative. We’ll train you and build your abilities in your specialist area, so that you can become an expert in your field. And all within a connected network that’s there to set you up for success. More about us TP ICAP Group is a collection of premium brands each with a distinct, client-focused offering. Underpinning and connecting these client-facing brands is the financial security, operational strength and know-how we have as a Group. Connections are at the heart of what we do. We combine our people’s know-how with the latest technology to improve price discovery, trade execution and liquidity flow. Connections create strength. Through them, we help our clients to manage risk, realise investment strategies and expand the scope for growth. And connections act as a catalyst. Sparking richer solutions for our clients to break new ground, modernising markets for future performance, and creating dynamic careers for our people. Our capacity to connect builds trust, supports communities and gives us the power to anticipate and respond to change, whatever direction the world takes. It’s what makes TP ICAP a mainstay in the global markets, now and in the future. TP ICAP. We connect.

Responsibilities

The Facilities Coordinator supports the Facilities Manager in ensuring smooth day-to-day operations of the office, focusing on vendor coordination, facilities maintenance, compliance support, and front-of-house service. This role ensures a safe, efficient, and welcoming workplace environment for employees and visitors.