Facilities/Construction Administrator at Exinity

Limassol, Cyprus, Cyprus -

Full Time

Start Date

Immediate

Expiry Date

18 Jun, 26

Salary

0.0

Posted On

20 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facilities Management, Construction Coordination, Property Administration, Vendor Management, Negotiation, Project Coordination, Priority Management, Construction Processes, Technical Drawings, Documentation, Organizational Skills, Communication Skills, Microsoft Office, Discretion, Professionalism, Attention To Detail

Industry

Financial Services

Description

Company Description The Single-Family Office is a private entity established to manage the financial, legal, and personal affairs of one wealthy family exclusively. It oversees the family’s investments and long-term interests across public markets, private equity, venture capital, real estate, and other alternative assets. With a disciplined and long-term approach, the SFO focuses on capital preservation, sustainable growth, and strategic partnerships aligned with the family’s vision. Job Description Coordinate and monitor maintenance, repair, and small construction projects, ensuring timely and efficient completion. Log and track maintenance requests, technical works, and minor projects. Liaise with contractors, engineers, architects, and consultants, managing schedules, deliverables, and project timelines. Maintain organized records, including contracts, warranties, permits, drawings, technical documentation, and maintenance logs. Assist in obtaining quotations, evaluating proposals, and coordinating vendor appointments. Track service agreements, ensure compliance, and monitor project budgets. Prepare and maintain status reports, project updates, and technical documentation for management review. Organize meetings, property inspections, and other project-related activities. Ensure health & safety regulations, building codes, and insurance requirements are met. Support senior management with correspondence, reports, and administrative tasks as needed. Qualifications Bachelor’s degree in a relevant field (e.g., Construction Management, Civil Engineering, Facilities Management, Architecture, or a related discipline) will be considered an advantage but is not required. Valid driver’s license with the ability to operate manual transmission vehicles is preferred. Proven experience in facilities management, construction coordination, property administration, or a related field Strong vendor management and negotiation skills Ability to coordinate multiple projects and manage priorities independently Familiarity with construction processes, technical drawings, and project documentation Excellent organizational and communication skills Fluent in Greek and English Proficiency in Microsoft Office (Excel, Word, Outlook) High level of discretion, professionalism, and attention to detail Additional Information Benefits Competitive Salary based on experience Medical coverage Permanent contract Discretionary bonus Sport Compensation Birthday Gift

Responsibilities

The role involves coordinating and monitoring maintenance, repair, and small construction projects, ensuring timely completion while logging and tracking all related requests and technical works. This includes liaising with external consultants, managing schedules, and maintaining organized records of contracts, permits, and technical documentation.