Facilities Contract Manager at The J Paul Getty Trust

Los Angeles, California, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Apr, 26

Salary

0.0

Posted On

17 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Construction Management, Contract Administration, Financial Oversight, Risk Management, Stakeholder Collaboration, Contract Development, Compliance, Cost Analysis, Negotiation, Documentation, Communication, Construction Accounting, Project Management, Regulatory Knowledge, Process Improvement, Construction Contracts, Real Estate Knowledge

Industry

Museums;Historical Sites;and Zoos

Description

Getty is committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve. We value differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status. Job Summary The Contracts Manager - Facilities Construction at Getty will oversee the review, drafting, and execution of construction-related contracts for Getty’s Facilities department. Reporting to the Head of Capital Projects, this role ensures compliance with institutional policies, California Public Contract Codes, and applicable regulations while assisting capital construction projects. The ideal candidate will bring a strong construction contracts background, experience in construction accounting, and familiarity with various contract delivery methods. A legal or real estate background is preferred to enhance contract negotiation and risk management. Major Job Responsibilities Contract Development and Execution: Drafts, reviews, and executes construction contracts and agreements for various delivery methods (e.g., Design-Bid-Build, Design-Build Projects, Construction Manager at Risk with Guaranteed Maximum Price, Collaborative Design-Build Projects, Maintenance Contracting), ensuring alignment with project goals and Getty policies Compliance and Policy Guidance: Ensures contracts include language ensuring compliance with California Public Contract Codes, labor codes, and institutional guidelines, providing guidance to project teams on legal and regulatory requirements Contract Administration: Manages contract lifecycle from pre-award to close-out, including bid preparation, negotiation, change orders, and dispute resolution, while maintaining accurate documentation Financial Oversight: Performs cost/price analysis, reviews contractor proposals, and leverages construction accounting expertise to mitigate financial risks and control project costs Stakeholder Collaboration: Works closely with project managers, legal counsel, contractors, and Facilities team members to resolve issues, negotiate terms, and ensure project success Risk Management: Identifies and mitigates contractual risks, in partnership with Getty’s Office of Insurance and Risk Management, oversees insurance and bonding requirements, and manages claims to protect Getty’s interests Process Improvement: Develops and documents procedures to streamline contract administration and enhance efficiency within the Facilities team, while aligning with Getty’s overall policies regarding contracts, procurement, financial management, etc. Qualifications Bachelor’s degree in construction management, Engineering, Business Administration, or a related field Minimum 5 years of experience in construction management or contract administration, with at least 2 years focused on construction contracts. Experience in job costing and percentage of completion knowledge is required Knowledge, Skills and Abilities Strong knowledge of construction disciplines, terminology, and contract delivery methods, including Design-Bid-Build, Design-Build Projects, Construction Manager at Risk with Guaranteed Maximum Price, Collaborative Design-Build Projects, Maintenance Contracting Proficiency in cost/price analysis and financial oversight of construction projects Knowledge of related regulatory contract and codes necessary for compliance in construction Excellent written and verbal communication skills for drafting contracts, negotiating terms and providing regular reports/updates as requested Advanced proficiency in Microsoft Office (Excel, Word, SharePoint) and Adobe Acrobat Proven ability to collaborate with diverse stakeholders and maintain relationships with a wide variety of audiences Certifications: Certified Professional Contracts Manager (CPCM) preferred Knowledge of real estate transactions or property management a plus Experience in a museum, cultural institution, or large public entity a plus Familiarity with electronic procurement tools and contract management software a plus knowledge of sustainability and supplier diversity initiatives in construction a plus Juris Doctor (JD) or coursework in real estate law a plus Benefits and Perks Here are just some examples that Getty offers/provides for full-time employees: Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected. 403(b) Employee Investment retirement plan – with up to 5% Getty Match Getty contribution of 6%, on behalf of employee, to 401(a) retirement account Educational Assistance and professional development Paid Vacation, Sick and Personal Days 12 Paid Holidays Many positions have bi-weekly Off-Fridays On-Site Fitness Center at Getty Center Community service opportunities To learn more about our comprehensive benefits and long list of perks, go to Getty HR.

Responsibilities

The Facilities Contract Manager will oversee the review, drafting, and execution of construction-related contracts for Getty’s Facilities department. This role includes managing the contract lifecycle, ensuring compliance with regulations, and collaborating with various stakeholders to ensure project success.