Facilities Coordinator (12-Month Contract) at WSP

Vancouver, British Columbia, Canada -

Full Time

Start Date

Immediate

Expiry Date

24 Aug, 26

Salary

76200.0

Posted On

26 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facilities Management, Workplace Services, MS Word, MS Excel, MS Outlook, Customer Service, Communication, Relationship Building, Time Management, Organizational Skills, Health and Safety Coordination, Budget Monitoring, Contractor Management, Security Access Systems, Policy Implementation, Staff Coaching

Industry

Professional Services

Description

WHAT IF YOU COULD REDEFINE WHAT'S POSSIBLE? WITH US, YOU CAN. With us, you can. You want Purpose. Growth. Opportunity. People who get it. We are the home of ambitious, passionate, and innovative world shapers. With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions. We are pathfinders and impact makers. We are Visioneers. We are WSP -------------------------------------------------------------------------------- THE OPPORTUNITY – BUILD THE FUTURE WITH US As a Facilities Coordinator, you will play a key role in ensuring WSP workplaces across Canada are safe, functional, and well‑managed. Supporting our Facilities Management team, this role contributes directly to operational excellence, employee experience, and health and safety outcomes across multiple office locations. -------------------------------------------------------------------------------- YOUR IMPACT You’ll make a difference by: * Overseeing, coaching, and supporting Facilities Administrative Specialists * Helping design and implement office policies and procedures for proactive and scheduled maintenance of all areas and equipment * Assisting with facility moves, restructures, and restacking activities * Overseeing and coordinating assigned secondary sites and, in emergency situations, supporting other locations within the region * Assisting with all facility‑related matters including contractors, maintenance, repairs, service interruptions, and signage * Attending Joint Health and Safety Committee meetings and assisting in identifying, initiating, and coordinating corrective actions to maintain office HSE standards, including serving as a management representative when appropriately trained * Managing and distributing ad‑hoc facility assistance requests from the business * Acting as liaison with building owners to communicate day‑to‑day issues such as fire drills and elevator outages * Overseeing, managing, and delegating security access systems and office assets including workstations, offices, lockers, and vehicle parking * Assisting the Facilities Manager in monitoring and managing costs to meet budget and acting as Facilities Manager in their absence * Tracking all employee movement within facilities * Working with the facilities team to maintain tidy, safe, and functional working environments * Ensuring adequate kitchen and lunchroom cleaning supplies are maintained * Managing and maintaining all company fire extinguishers and first aid kits * Keeping floor plans updated for onboarding, offboarding, and vacancy management -------------------------------------------------------------------------------- THE SKILLS THAT SET YOU APART You bring: * A minimum of 5 years’ experience in a similar facilities or workplace services role * Availability for weekend and overtime work, with access to a personal vehicle * Intermediate to advanced proficiency in MS Word, Excel, and Outlook, including document formatting and production * Experience working within a large organization * Excellent customer service skills with strong communication and relationship‑building abilities * Demonstrated commitment to providing quality service and professional work * Strong organizational and time‑management skills with the ability to manage multiple priorities * A proactive, enthusiastic, and collaborative approach, combined with the ability to work independently * Adherence to company systems, policies, procedures, and guidelines * Commitment to confidentiality, ethical behaviour, and professional conduct -------------------------------------------------------------------------------- WHY CHOOSE WSP? Why Choose WSP? We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home. * Proudly Canadian – we are a Top 100 Employer in Canada for 2026. * A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach. * Limitless opportunities start here. Whether it’s across the country or around the globe, we help you tailor your role to match your ambition — because your growth drives ours. * Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. #WeAreWSP -------------------------------------------------------------------------------- COMPENSATION AB, BC, NT, NU, SK & YT: $57,500 – $76,200 MB & ON: $52,500 – $72,300 NB, NL, NS, PE & QC: $52,000 – $69,000 Disclosure: The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes. -------------------------------------------------------------------------------- READY TO SHAPE THE FUTURE? Join WSP and help create workplaces that empower people and support communities across Canada. #LI-Hybrid At WSP, we exist to shape communities to advance humanity. It’s why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what’s possible and shape what comes next. We are Visioneers. As one of the world’s leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact. At WSP, you’ll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose. Join us. Please Note: Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here [https://www.wsp.com/en-ca/corporate/ca/health-safety]. Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits). WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. WSP is committed to the principles of employment equity. Only the candidates selected will be contacted. WSP does not accept unsolicited resumes from agencies. Full details here [https://www.wsp.com/en-ca/careers/notice-to-staffing-agencies].

Responsibilities

The Facilities Coordinator ensures that WSP workplaces across Canada are safe, functional, and well-managed. Key duties include overseeing administrative specialists, coordinating maintenance, managing security access, and supporting health and safety standards.