Facilities Coordinator 4 at Aston Carter

Detroit, Michigan, United States -

Full Time

Start Date

Immediate

Expiry Date

11 Sep, 26

Salary

26.0

Posted On

13 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facilities Operations, Property Maintenance, Vendor Management, Work Order Management, Site Inspections, Budget Alignment, Customer Service, Emergency Response Planning, Workplace Experience, Procurement, Onboarding/Offboarding, Corrigo, Health and Safety, Landlord Relations, Event Coordination, Administrative Support

Industry

Staffing and Recruiting

Description

Job Title: Facilities Coordinator 4 Job Description The Facilities Coordinator 4 oversees day-to-day facilities operations within a managed office environment, ensuring a clean, safe, and well-maintained workplace. This role directly supports the Assistant Facilities Manager by coordinating maintenance activities, managing vendors, and responding to work orders through a work order management system. The position focuses on delivering a best-in-class workplace experience, meeting key performance indicators, and supporting cost-effective facilities solutions. This is an initial 60-day contract role with the potential for extension and conversion to a full-time position based on performance and fit. Responsibilities Support an environment of teamwork, cooperation, performance excellence, and personal success across the facilities function. Conduct daily walkthroughs of the office to ensure spaces remain clean, organized, and presentable at all times. Respond promptly to all work orders, ensuring compliance with key performance indicators and delivering excellent customer service to internal stakeholders. Identify opportunities for improved operations and service excellence, and make recommendations to enhance building performance and workplace experience. Perform regular site inspections and assessments to ensure all building procedures and performance measures are maintained and that the workplace remains safe. Schedule and manage repairs, maintenance activities, minor works, and other facilities-related work requests, tracking each request through to completion. Provide clear information and direction to vendors, facilities staff, and other service providers to ensure coordinated execution of work with minimal disruption to occupants. Assist in the procurement of vendors and services as required, supporting selection and onboarding processes in line with operational needs. Coordinate the delivery of site amenities, which may include fitness services, food services, massage services, transportation support, and office moves, acting as the key point of contact on site. Provide coordination and support for events, meetings, and conference facilities, ensuring rooms and services are prepared and functioning properly. Perform additional facility-related duties as needed, including reception and guest support, mail and courier services, office supplies and equipment maintenance, landlord relations, and management of building access passes. Support safety and security activities, including building access management and coordination with relevant stakeholders as needed. Update and maintain accurate records and official documentation for the site, including internal web pages and other documentation related to moves, reconfigurations, events, reception, and building operations. Maintain and propose emergency response plans, including evacuation procedures, after-hours emergency response, and environmental health and safety measures. Perform services outside normal business hours and during weekends when necessary to deliver facilities services or as reasonably requested. Participate in employee training programs to improve skill levels, knowledge, and competencies related to facilities operations. Manage workload and work order processing within the Corrigo work order management system. Align facilities work with operating company budgets, managing tasks and projects in accordance with budgetary guidelines. Support the operating company in developing and executing facilities-related cost savings measures to reduce spending, in line with budget challenges and committed savings targets. Manage the employee onboarding and offboarding process from a facilities perspective, including access, workspace setup, and related services. Oversee parking garage pass distribution, manage parking validations, and resolve parking violations in a timely and professional manner. Essential Skills Proven experience in facilities operations and property maintenance within a corporate or commercial environment. Strong attention to detail, with a focus on delivering an exceptional workplace experience. Ability to manage and coordinate multiple work orders and tasks simultaneously while meeting key performance indicators. Experience coordinating and directing vendors, facilities staff, and service providers to ensure high-quality and timely execution of work. Capability to conduct regular site inspections and assessments to maintain building standards and workplace safety. Strong organizational skills for tracking repairs, maintenance, minor works, and other requests through to completion. Ability to maintain accurate records and documentation for facilities operations, including digital and web-based records. Strong communication and interpersonal skills for interacting with employees, vendors, landlords, and other stakeholders. Ability to support and maintain emergency response plans, including evacuation procedures and after-hours response. Willingness and ability to perform services outside normal business hours and on weekends when required. Ability to manage workload within a work order system such as Corrigo or a similar platform. Demonstrated ability to support cost control and budget alignment within facilities operations. Additional Skills & Qualifications Experience using Corrigo or another computerized maintenance management or work order system. Experience in coordinating workplace amenities such as fitness, food services, transportation, and on-site events. Experience supporting reception, guest services, mailroom operations, and office supply management. Familiarity with landlord relations and building access management processes. Knowledge of environmental health and safety practices in an office or commercial building environment. Experience participating in or delivering training related to facilities operations or workplace safety. Prior experience in a role focused on workplace experience and employee-facing facilities support. Ability to contribute ideas for operational improvements and service excellence initiatives. Work Environment This role is based on-site in a professional office environment in the Detroit, MI area, operating primarily Monday through Friday from 8:30 a.m. to 5:00 p.m. The position requires regular movement throughout the facility to conduct daily walkthroughs, inspections, and coordination with staff and vendors. Work is managed through a digital work order system, including Corrigo, and involves frequent interaction with internal teams, service providers, and building management. Paid parking is provided, and the role includes oversight of parking garage access, validations, and related issues. While the core schedule follows standard business hours, the Facilities Coordinator may occasionally perform duties after normal hours or on weekends to support events, emergencies, or essential facilities activities. The environment emphasizes teamwork, performance excellence, and delivering a high-quality workplace experience for employees and visitors. Job Type & Location This is a Contract position based out of Detroit, MI. Pay and Benefits The pay range for this position is $25.00 - $26.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Detroit,MI. Application Deadline This position is anticipated to close on Jun 17, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Responsibilities

Oversees day-to-day facilities operations to ensure a clean, safe, and well-maintained office environment. Coordinates maintenance activities, manages vendors, and handles work orders to deliver a high-quality workplace experience.