Facilities Coordinator at ALLIANCE CLINICAL LLC

San Diego, California, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Jan, 26

Salary

0.0

Posted On

15 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facilities Coordination, Project Management, Vendor Management, Regulatory Compliance, Communication, Problem Solving, Budgeting, Safety Standards, Organizational Skills, Environmental Monitoring, Space Planning, Inventory Management, Microsoft Office Suite, Construction Management, Clinical Research, Life Sciences

Industry

Medical Practices

Description

FACILITIES COORDINATOR – JOB DESCRIPTION Location: Southern California (with required travel to Las Vegas, NV and Phoenix, AZ) SUMMARY The Facilities Coordinator supports the operational needs of a multi-site clinical research organization by managing daily facility functions, coordinating maintenance and repairs, and assisting in site expansion or renovation projects. This role is based in Southern California and requires regular travel to affiliated clinical research sites in Las Vegas, Nevada, and Phoenix, Arizona. The ideal candidate is organized, proactive, and detail-oriented, with strong communication and project coordination skills, particularly within regulated clinical or healthcare environments. ESSENTIAL DUTIES AND RESPONSIBILITIES * Coordinate facility operations for multiple clinical research sites, including maintenance, safety, and compliance activities. * Support facility expansion, relocation, and renovation projects in coordination with management, vendors, and contractors. * Manage vendor relationships, ensuring timely completion of service requests, preventive maintenance, and repairs. * Maintain facility documentation, service logs, lease agreements, and regulatory compliance records. * Assist in space planning and site readiness for new studies and equipment installations. * Ensure all facilities meet health, safety, and regulatory requirements, including OSHA and local fire/life/safety codes. * Process and track facility-related invoices, purchase orders, and budget expenditures. * Coordinate office and lab supply inventory and replenishment. * Collaborate with IT and clinical operations to ensure research sites are operationally ready. * Provide onsite and remote support for environmental monitoring systems and utility services. * Travel regularly to out-of-state clinical research sites (approximately 30–40% travel). * Perform other duties as assigned to support the safe, compliant, and efficient operation of all facilities. QUALIFICATIONS Education and Experience: * Associate degree or equivalent work experience required; Bachelor’s degree in Facilities Management, Construction Management, or related field preferred. * 3+ years of experience in facilities coordination, preferably within clinical research, healthcare, or life sciences. * Experience managing multi-site operations and vendor relationships. * Strong organizational, communication, and problem-solving skills. * Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and project management software (e.g., Asana, Wrike, or MS Project). * Knowledge of basic budgeting, purchasing, and lease administration principles. * Understanding of environmental health and safety (EHS) standards and California workplace regulations. * Ability to work independently and manage multiple priorities in a fast-paced environment. CERTIFICATES, LICENSES, AND REGISTRATIONS • Valid driver’s license and reliable transportation required. • Certified Facility Manager (CFM) or related credential preferred. PHYSICAL DEMANDS While performing the duties of this job, the employee is regularly required to sit, stand, walk, bend, and lift items up to 35 pounds. Must be able to travel by air or car to other facilities as needed. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions, consistent with the Americans with Disabilities Act (ADA) and California FEHA. WORK ENVIRONMENT Work is performed primarily in an office and clinical research environment with occasional exposure to laboratory or construction settings. The noise level is typically moderate.

Responsibilities

The Facilities Coordinator manages daily facility functions and coordinates maintenance and repairs for multiple clinical research sites. This role also supports facility expansion and renovation projects while ensuring compliance with health and safety regulations.