Facilities Coordinator at Aspect

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

26 Aug, 26

Salary

110000.0

Posted On

28 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facility Management, Vendor Management, Contract Negotiation, Health and Safety Compliance, Budget Management, CMMS Systems, Microsoft Office, Space Planning, Problem Solving, Time Management, Interpersonal Communication, Asset Inventory Management

Industry

Non-profit Organizations

Description

Company Description Autism Spectrum Australia (Aspect) is one of Australia’s largest autism-specific service providers, with one of the biggest autism-specific school programs in the world. A not-for-profit organisation, we work in partnership with people of all ages on the autism spectrum, and their families to deliver evidence-informed solutions that are person-centred, family-focused, and customer driven. At Aspect, we recognise a different brilliant®, where we seek to understand, engage and celebrate the strengths, interests and aspiration of people on the autism spectrum. Our purpose: A different brilliant® - understanding, engaging and celebrating the strengths, aspirations and interests of people on the autism spectrum. Our vision: Together we’re creating a world where Autistic people are seen, valued, and have access to the right support to live, learn, work and play. Our values: THRIVE – Teamwork, Honesty & Integrity, Respect, Inclusion, Vibrant, Excellence Job Description Full-time, ongoing employment opportunity (pending successful probation period) Work with a supportive, inclusive, and collaborative team Hybrid working conditions, office located at Chatswood NSW, close to public transport services We're looking for a detail-oriented and organised Facilities Coordinator to join our team in Chatswood, Australia. In this role, you will be responsible for coordinating and managing all aspects of our facility operations, ensuring a safe, efficient, and well-maintained work environment for our employees. The ideal candidate will demonstrate strong organisational skills, professional communication abilities, and a commitment to supporting our organisation's operational needs. Coordinate facility maintenance, repairs, and preventive maintenance activities with vendors and service providers Manage facility service contracts, including vendor selection, negotiation, and performance monitoring Schedule and manage facility usage, including conference rooms, parking, and common areas Ensure compliance with health, safety, and building code regulations Track and manage facility-related budgets, including maintenance costs and capital expenditures Respond promptly to facility-related requests and issues from employees Maintain accurate facility documentation, records, and asset inventories Coordinate cleaning, janitorial, and landscaping services Support office moves, space planning, and reconfiguration projects Prepare facility reports and communicate status updates to management Manage office supplies and equipment inventory levels. Please click here to view the full Position Profile Qualifications 2+ years of experience in facility management or related administrative role Proven experience managing vendor relationships and service contracts Strong organisational and time management skills Knowledge of health and safety regulations and compliance requirements Experience with facility management software or CMMS systems Budget management and cost tracking experience Excellent written and verbal communication skills Strong interpersonal and problem-solving abilities Proficiency with Microsoft Office applications Attention to detail and ability to multitask in a fast-paced environment Preferred: Experience with space planning and project coordination Preferred: Knowledge of building systems, HVAC, and maintenance operations. Additional Information What we offer: Hybrid working conditions, a mixture of office days & remote work Salary packaging options to increase your take-home pay Employee referral incentives Access to a wide range of discounts through Beny on everyday purchases Discounted membership to fitness facilities through Fitness Passport Employee Assistance Program (EAP). To apply: Click on the green "I'm Interested" button, attach your resume and complete the candidate questionnaire; a cover letter is optional. We do not accept CV's directly via email. Applications close on Friday, 12th June 2026. Aspect reserves the right to interview and appoint at any stage during the search process. Enquiries should be directed to: Kendra Balogh, Talent Acquisition Partner, Aspect Education, [email protected] Aspect is committed to increasing the number of Autistic staff and providing an inclusive workplace where everyone can feel that they belong. We encourage candidates from all backgrounds including, but not limited to, Aboriginal and Torres Strait Islander Peoples, neurodivergent people, people with a disability, the LGBTQIA+ community and people from culturally and linguistically diverse backgrounds, to apply. We have a range of universal strategies to meet the needs of different people in our hiring processes, and are happy to individualise these. Learn more about us: www.autismspectrum.org.au Department: Aspect Education Compensation: AUD 100000 - AUD 110000 - yearly

Responsibilities

Coordinate and manage all facility operations, including maintenance, repairs, and vendor contracts to ensure a safe work environment. Handle space planning, budget tracking, and the management of office supplies and equipment.