Facilities Coordinator at BGIS Careers

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

28 Jun, 26

Salary

0.0

Posted On

30 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facilities Coordination, Stakeholder Management, Maintenance Request Management, CMMS, KPI Tracking, Procurement, Invoice Reconciliation, Budgeting, Safety Compliance, Environmental Policy Management, Contractor Performance Management, Reporting, Documentation Maintenance, Preventative Maintenance, Microsoft Office, Financial Acumen

Industry

Facilities Services

Description

Facilities Coordinator – Sydney CBD, NSW Location: Sydney, New South Wales Company: BGIS Employment Type: Full-Time, Permanent, On-Site, Excellent Progression Opportunities About BGIS BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions across a wide range of industries. We pride ourselves on our commitment to safety, service excellence, and operational efficiency. Purpose of the Role BGIS is seeking a proactive Facilities Coordinator to manage day-to-day operations at a high-profile corporate site in Sydney. Reporting directly to the Account Manager, this is an on-site, client-facing role where you will act as the central point of contact for facilities operations, ensuring smooth and efficient service delivery. This is a full-time permanent role with the potential to extend and is strongly encouraged for internal candidates seeking a growth opportunity. The ideal candidate will possess excellent communication skills, a strong administrative background, and the confidence to liaise with a variety of stakeholders. Key Responsibilities - Act as the first point of contact for all facility-related enquiries from internal and external stakeholders. - Manage and delegate maintenance requests, track KPIs, and ensure timely completion of work orders in the CMMS. - Support the Facilities and Account Managers with procurement, invoice reconciliation, and budgeting tasks. - Maintain compliance with safety and environmental policies and manage contractor performance. - Contribute to monthly reporting and ensure documentation is accurately maintained. - Full ownership of planned preventative maintenance process from start to finish. - Maintain accurate documentation and support the preparation of monthly and quarterly reports, ensuring all records are up-to-date. Education, Experience & Skills Essential: - Experience in facilities coordination or corporate property services. - Strong computer skills, including CMMS, Microsoft Office (Excel, Outlook, Word). - High-level communication and stakeholder management skills. - Sound financial acumen and an understanding of compliance frameworks. Desirable: - Knowledge of subcontractor scoping, tendering, and service contract management. - First Aid Certificate and/or qualifications in facilities or building management. - Flexibility to multitask and adapt in a fast-paced, client-driven environment. Why Join BGIS? ✔ Be based at a premium CBD location with easy access to public transport ✔ Work with a professional, supportive, and highly visible facilities team ✔ Strong Progression Opportunities ✔ Involvement in meaningful corporate facilities operations ✔ Access to BGIS perks: wellness initiatives, paid volunteer leave, industry-leading training programs, and career progression pathways ✔ Spot recognition vouchers and $2,000 employee referral bonus. ✔ Access to Flare for discounts across retailers, energy, utilities & much more! ✔ Fitness Passport (access for you and your family to gyms and aquatic centres nationwide), employee discounts, and optional yearly paid flu vaccination vouchers How to Apply If you are a driven, detail-oriented professional with a passion for service excellence, we’d love to hear from you. BGIS is an equal opportunity employer and we strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQIA individuals, and people from culturally diverse backgrounds Eligibility: Must have full working rights in Australia. Apply Now Be part of a workplace that values inclusion, growth, and meaningful impact. Explore more at https://apac.bgis.com [https://apac.bgis.com]

Responsibilities

The Facilities Coordinator will act as the central point of contact for daily operations at a high-profile corporate site, managing all facility-related enquiries and delegating maintenance tasks via the CMMS. Key duties include supporting managers with financial tasks like procurement and reconciliation, maintaining compliance, and owning the planned preventative maintenance process.