Facilities Coordinator

at  Cognita Schools

Cognita is a global leader in independent education. Founded in 2004, we are a growing community of 100+ schools in 16 countries - in Europe, North America, Latin America, Asia and the Middle East - serving more than 85,000 students. Each of our schools are proudly unique, however our collective purpose is to create an environment where everyone can, ‘Thrive in a rapidly evolving world’.
At Cognita, we know every student is unique. We nurture their distinct personalities and strengths. We support them academically, socially, and emotionally, wherever they are in the world, wherever they’re starting from. We protect what’s special about them, while offering them rich knowledge, opportunities, and best practices. And they get to be part of something bigger; ensuring they get an education that’s, quite literally, world class.
We are currently seeking a dedicated and proactive Facilities Coordinator to join our Middle East team. This pivotal role will support our school operations by ensuring facilities are managed to the highest standards, contributing to an optimal environment for our students and staff.

ESSENTIAL SKILLS AND EXPERIENCE:

Qualifications: Bachelor’s degree in Facilities Management, Business Administration, or related field.
Experience: 3+ years in facilities, property, or project management; experience in educational or multi-site environments is desirable.
Technical Skills: Proficiency in Microsoft Office Suite and familiarity with CAFM systems.
Interpersonal Skills: Strong communication and collaboration skills; able to work effectively with stakeholders at all levels.
Other: Understanding of regulatory requirements in facilities management and the ability to manage multiple tasks efficiently.
If you are a proactive, detail-oriented problem-solver with a passion for facilities management, we encourage you to apply and make a positive impact within Cognita’s Middle East region schools.
To support your application, please include your current, up-to-date CV.
The Company reserves the right to interview and appoint strong candidates before the official closing date, and therefore we would encourage candidates to apply early in the process.
Cognita is committed to safeguarding the welfare of children and young people and expects the same from its employees. All new staff will be subject to detailed and enhanced pre-employment clearance, including identity checks, criminal background checks for all countries lived in, qualification checks, employment checks to include an exploration of any gaps in employment, and satisfactory reference checks for all employment in the last 5 years

ROLE SUMMARY:

The Facilities Coordinator will be responsible for managing staff accommodations, facility service contracts, and regulatory compliance for COG2 schools in the region. This includes coordinating facility projects, overseeing utility consumption, and acting as the primary contact for commercial services such as uniform, catering, and transport. The role requires strong organisational skills, attention to detail, and a proactive, solution-oriented approach.

KEY RESPONSIBILITIES:

Facility Services Contracts: Manage contracts for services including cleaning, security, utilities, transport, and catering. Ensure all contracts are compliant, up-to-date, and meet legal requirements.
Staff Accommodations: Identify suitable apartments within budget, oversee allocations, and manage maintenance of housing facilities to meet company standards.
Commercial Services: Act as the main point of contact for uniform, catering, and transport contracts; monitor monthly sales reports and resolve service-related issues.
Utility Management: Track utility consumption across schools, addressing any usage discrepancies.
Regulatory Compliance: Maintain all regulatory documentation, ensuring permits, licenses, and certifications are current and accessible.
Facility Projects: Support planning and coordination for renovations, relocations, and new constructions. Provide project tracking for summer capital expenditure (CapEx) initiatives.
CAFM System Monitoring: Monitor the CAFM system for reporting and maintenance purposes.
Documentation & Administration: Maintain accurate records for occupancy, lease agreements, utility accounts, and other facilities documentation.
The ideal candidate will have a professional approach, combining resilience and adaptability to meet the needs of a fast paced environment. You will work independently, support school teams, and build positive relationships with staff, vendors, and stakeholders.