Facilities Coordinator (Commercial R&M) at Leo Facilities Maintenance

Hauppauge, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Sep, 26

Salary

55000.0

Posted On

24 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Dispatching, Vendor Management, Customer Service, Time Management, Multitasking, Problem Resolution, Written Communication, Verbal Communication, Organizational Skills, Attention To Detail, CRM, WOM Platforms

Industry

Facilities Services

Description

Description About Leo Leo is a portfolio of trusted service companies operating under one brand. Our family includes Academy Access Solutions, First Choice Facilities, Caliber, CLM, Impact, and others - all Powered by Leo. By operating as one team, we invest in our people, systems, and shared ways of working, while continuing to support the local teams and relationships that define our businesses. The result is consistent, reliable service and more opportunity for our people to grow and make an impact. Summary This position offers independent contributions to responding to multiple client inquiries, (2) work order updates, and (3) extensive follow-ups. The position performs as a dispatcher for clients, vendors, and the labor workforce, to ensure repair and maintenance are completed promptly. As well as conducting redirects and follow-ups during scheduled hours. This position requires organizational skills, attention to detail, and a cooperative approach with in/external personnel. We are hiring 4 coordinators due to new business growth. Job Responsibilities Respond to client and vendor inquiries regarding work orders and service status. Dispatch repair and maintenance work orders to appropriate vendors during shifts. Perform follow-up calls and communication to ensure vendor response and job progression. Source and coordinate vendor services using internal platforms or external tools. Maintain real-time updates in internal systems and client portals for accurate job tracking. Assist in obtaining quotes and securing internal approvals for work orders. Support documentation uploads (photos, invoices, notes) and update portals as required. Review compliance documentation and ensure vendor profiles meet company standards. Collaborate with team members, leaders, and other departments to escalate issues, as needed. This position participates in the Afterhours and on-call backup calendar with both in-office and remote shifts available. Afterhours and backup shifts consist of dispatching emergency calls and next-day priority work orders after normal business hours, designated as “Afterhours”. Other duties as required or assigned. Proficiencies. Strong organizational skills Attention to detail Adaptable and able to work in a fast-paced environment. Possess excellent time management skills. Ability to multitask Problem resolution skills Display professional written and verbal communication skills Self-motivating Requirements Education/Experience. 1 to 3 years of experience in coordinator or customer service type roles in high volume environment Facilities services or trades experience is a big plus CRM and WOM platform experience Degree or equivalent work experience

Responsibilities

The role involves dispatching repair and maintenance work orders to vendors and managing communication between clients and labor forces. It also requires maintaining real-time updates in internal systems and participating in an after-hours on-call rotation.