Full job description

Job Title

Facilities Coordinator

Job Description Summary

Cushman & Wakefield is seeking a proactive and organized Facilities Coordinator to join our Integrated Facilities Management team on an approximately 14-month fixed-term contract.

Supporting the Catholic Archdiocese of Melbourne account, you will help coordinate facilities services across a diverse portfolio that includes heritage buildings, places of worship, residential properties, commercial offices, education facilities, childcare centers and vacant land.

Reporting to the Account Director and working closely with the Senior Facilities Manager, this role combines contractor coordination, maintenance support, stakeholder engagement and administration.

Job Description

Key responsibilities

• Coordinate cleaning, gardening, hygiene and other facilities service providers.
• Monitor contractor performance and conduct regular property inspections.
• Respond to reactive maintenance requests and support planned maintenance activities.
• Raise, monitor and close work orders through facilities management systems.
• Obtain quotations and approvals for maintenance works.
• Review contractor documentation, including risk assessments, SWMS and permits.
• Check completed works and process invoices to ensure suppliers are paid promptly.
• Maintain accurate property, maintenance and compliance records.
• Assist with monthly client reporting and general account administration.
• Liaise with client representatives, tenants, contractors and internal teams.
• Identify operational risks and keep stakeholders informed of ongoing works.
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