Facilities Coordinator at Cushman Wakefield Stevenson

Auckland, Auckland, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

22 Sep, 26

Salary

0.0

Posted On

24 Jun, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Invoicing Management, KPI Tracking, Contractor Engagement, Operational Administration, Financial Reporting, Aged Debt Management, Problem Solving, Planning and Prioritization, Customer Service, Strategic Thinking, Professional Documentation, Vendor Management

Industry

Real Estate

Description

Job Title Facilities Coordinator Job Description Summary We are looking for Facilities Administrator to join our Westpac Facilities Management team. This role has a strong focus on KPI's and requires skillsets with excellent customer/contractor engagement, operational experience and administration skills. Job Description Job Description: Key Responsibilities Manage reactive invoicing including resolving of any queries Manage PPM invoicing including resolving of any queries FM Billing files Actively manage WIP to completion – ensuring work orders are closed and invoiced Acting as the first point of contact for aged debt for both client and clients tenants Preparation and review of Client Billing Files Preparation of client reports (Expenditure Trends and Actual vs Budget tracking) Attend and participate in client and vendor meetings. Present financial reports What We’re Looking For Minimum of five years administration experience, with at least two years in a facilities or property specific role. In depth knowledge and experience in a facilities/property call centre environment Problem-Solving Ability- Excellent problem-solving skills and the ability to think on your feet Planning ability – ability to prioritise a varied workload Customer Service Skills- Excellent customer service skills and effective communication skills (verbal and written) Strategic Thinking - Ability to think strategically and prepare professional high-quality documentation ready for submission to the client Development opportunity to move to a Facilities Co-ordinator role in the next year for the right candidate INCO: “Cushman & Wakefield” About Cushman & Wakefield Cushman & Wakefield (NYSE: CWK) is a global leader in real estate services, leveraging our specialized expertise to deliver innovative solutions and exceptional value to owners and occupiers. With 52,000 employees in nearly 400 offices across 60 countries, we are one of the largest firms in the industry, with more than 100 years of history. In 2023, we generated $9.5 billion in revenue from our core services. To learn more, visit www.careers.cushmanwakefield.com.

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Responsibilities

Manage reactive and PPM invoicing, resolve billing queries, and track expenditure trends against budgets. Act as the primary contact for aged debt and prepare financial reports for client and vendor meetings.