SKILLS & QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Must be proficient with Microsoft Office
• Well-developed written and verbal communication skills including listening skills
• Must work effectively with co-workers, customers, and others by sharing ideas in a constructive positive manner; listening to and objectively considering ideas and suggestions from others; keeping commitments; keeping others informed of work progress, timetables and issues; addressing problems and issues constructively to find mutually acceptable and practical business solutions; addressing others by name, title or other respectful identifiers, and respecting the diversity of our workforce in actions, words and deeds
• Must be able to keep items in total confidentiality
• Must be an efficient supporter of change and be able to shift gears quickly in the course of any project or task if asked to do so, or if the business need demands it
• Must be able to work well under pressure and meet deadlines
• Must display strong accuracy, (including accuracy in grammar, spelling, and punctuation), along with attention to detail and organizational skills

Education & Experience:

• High school education
• College education a plus
• Exceptional customer service skills
• Facilities or similar operational experience preferred
• Project Coordination experience, desired

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT:

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to lift 35 lbs
• Must be able to sit for extended periods of time
• Must have finger dexterity for typing/using a keyboard
• Talking and hearing occur continuously in the process of communicating with guests, supervisors, vendors and our clients
• May be required to work overtime as needed and approved by supervisor. Consistent and regular attendance required

What We Offer:

• Medical, dental, and vision plans (full time and part time 30+ hours)
• Part time 20+ hours qualify for dental and vision
• 401K match
• Time off including vacation, sick, and company paid holidays
• Pet insurance available
• Verizon discount
• Tuition reimbursement
• Legal services
• Free emotional wellbeing and daily life assistance support for all associates
• Domestic partner coverage
• Health savings account
• Flexible spending account

ABOUT US:

FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.
Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, and retirement benefits, career training, and support for continued professional development.

EXPERIENCE EXCEPTIONAL SERVICE WITH A FULFILLING CAREER IN PROPERTY MANAGEMENT WITH FIRSTSERVICE RESIDENTIAL.

To learn more about our company and culture, please visit www.fsresidential.com/california

DISCLAIMER

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.
FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.
Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances. All offers of employment with FirstService Residential are contingent upon a satisfactory background check

YOUR RESPONSIBILITIES:

The job duties listed are typical examples of the work performed by positions in this job classification. Not all duties assigned to every position are included, nor is it expected that all positions will be assigned every duty. Tasks associated with this role may include but are not necessarily limited to;

• Complete administrative tasks such as drafting letters and communications as well as scheduling
• Routinely communicate facts, and instructions, capture analysis or explain solutions using Microsoft use products
• Perform or direct others to perform general repairs
• Responsible for audio visual equipment, programming displays or components, and engaging with AV vendors as needed
• Execute duties relating to the access control systems of the offices
• Order, receive, process, stock, deliver and/or install office equipment, for office needs
• Track, receive, verify and process invoices, ensuring all vendors are paid on time and processes are followed consistently
• Set up, move, and break down tables/chairs to support various meeting room needs
• Maintain and order office furniture
• Perform building inspections to ensure office space meet our standards daily
• Perform administrative duties for document record storage
• Consistently monitor, maintain or arrange repairs or replacement of all Cafe equipment, including the food, coffee, drink vending equipment, including inspection and regular cleaning of breakroom equipment
• Provide coverage to the Front Desk for absences, which includes support to arriving guests/clients, and ensuring our guests have an excellent experience during their visit
• Provide support for regional offices
• Support safety and emergency preparedness protocols
• Maintain cross-training with all team members
• Assist associates during desk relocations/desk setup, including the movement of boxes, light furniture, and office equipment
• Support the Team in their oversight and maintenance of office equipment
• Monitor and respond appropriately to the team email distribution list
• Other duties as assigned

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to lift 35 lbs
• Must be able to sit for extended periods of time
• Must have finger dexterity for typing/using a keyboard
• Talking and hearing occur continuously in the process of communicating with guests, supervisors, vendors and our clients
• May be required to work overtime as needed and approved by supervisor. Consistent and regular attendance require