Facilities Coordinator at HANAC, Inc.

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Apr, 26

Salary

42000.0

Posted On

12 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Property Management, Security Policies, Building Operations, Communication, Organizational Skills, Microsoft Office Suite, Teamwork, Multi-tasking, Detail-oriented, Administrative Support, Inventory Management, Report Compilation, Training Coordination, Payroll Processing, Emergency Management, Policy Implementation

Industry

Non-profit Organizations

Description

HANAC, Inc. – originally founded by George Douris as the Hellenic American Neighborhood Action Committee – is a New York City-based multi-faceted social services organization. The organization was founded in 1972 to serve the needs of vulnerable populations throughout New York City. We are seeking a dedicated and detail-oriented Facilities Coordinator to join our team. The ideal candidate will oversee various aspects of property management, security policies, and building operations to ensure a safe and efficient environment. Essential Functions and Responsibilities: Update Fire Safety and Security Guard policy and procedure manuals. Assist in tracking and implementing security policies and procedures. Ensure all necessary signage for security and fire safety is posted in buildings. Issue and manage signs for properties including no public smoking, no e-bike storage, lithium battery charging restrictions, fire safety routes, and more. Improve key security measures for apartments and community areas. Communicate updated policies and procedures to staff, including new hires. Foster a strong communication environment among staff. Manage building inventory, office supplies, and materials. Conduct building site visits to ensure compliance with safety procedures and proper signage. Coordinate facilities activities, work direction, and support systems. Provide administrative support to security staff. Manage Yardi tenant charges and work orders, and maintain accurate records. Collect and compile weekly and monthly facilities and building operations reports. Oversee security guard schedules and ensure adequate coverage. Maintain organized security guard files and information. Represent the security department in meetings to facilitate communication. Process payroll summaries for security and maintenance staff. Manage the standby list for last-minute call-outs and submit resumes for new candidates. Report weekly on excessive callouts, no-shows, and staff issues. Coordinate fire safety and incident report training for security staff. Maintain updated security training certificates. Process onboarding requirements for new hires. Conduct annual evaluations for security guards. Assist front desk with emergency calls, door management, and resident inquiries. Collect and deposit rent payments as needed. Hold weekly meetings with the Director to review assignments and address concerns. Qualifications: Associates with 3+ years of experience, or High School Diploma/GED with a minimum of 5+ years of administrative and project management experience. Excellent organizational, interpersonal, verbal, and written communication skills. Strong organizational and prioritization abilities. Ability to work effectively both individually and as part of a team. Capable of multi-tasking and adapting to changing priorities. Proficiency with Microsoft Office Suite, particularly Word, Excel, and Outlook. MUST, be available evening and weekends Job Type: Full-time Pay: $40,000.00 - $42,000.00 per year

Responsibilities

The Facilities Coordinator will oversee property management, security policies, and building operations to ensure a safe environment. Responsibilities include updating safety manuals, managing security measures, and conducting site visits for compliance.