Facilities Coordinator at HESTA Super Fund

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

17 May, 26

Salary

0.0

Posted On

16 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facilities Maintenance, Vendor Coordination, Asset Records Management, Seating Allocation, Security Access Management, Service Level Agreements, Budget Development, Expenditure Control, Compliance Monitoring, Capital Works Support, Project Monitoring, Problem Solving, Communication, Stakeholder Relationship Management, Data Management, Customer Service

Industry

Financial Services

Description

Be inspired everyday – let your work make a difference #Superwithimpact At HESTA we’re a leading national superannuation fund dedicated to people working in health and community services – a growing sector of ordinary people doing extraordinary things, day in day out, right across Australia. More than 1 million Australians trust HESTA with their money. So together, we invest billions of their savings globally, striving to generate strong investment returns and make a real difference to their financial futures. Our focus is on helping our members enjoy the retirement they’ve worked hard for. The opportunity – ‘Do what you love, and you’ll never work a day in your life’ #careerswithimpact Are you a self-starter with strong problem-solving skills, excellent communication, and a customer-first mindset? HESTA is seeking a Facilities Coordinator to provide facilities and operations support services across all HESTA office sites nationally. You’ll help manage day-to-day operations and support capital works programs to ensure every HESTA workplace is productive, safe, and aligned to our strategic goals. Your day will see you: Work with the Facilities team to ensure HESTA’s facilities are maintained, coordinate vendors, and ensure facilities meet standards and HESTA’s strategic goals. Assist with maintaining the facility and asset records, manage seating allocations, allocate security access and implement service level agreements with reporting. Assist with budget development, reporting, and expenditure control; ensure compliance with building codes and regulations. Support capital works and operational projects, monitoring costs, resources, and plans to meet timelines and budgets. About you: Experience or exposure to building/facilities management environments. Experience in facilities management for large, geographically dispersed organisations. Experience in project management or coordination for facilities and operations. Demonstrated experience preparing and coordinating detailed, complex reporting and data management. Significant experience in a service and support environment. Proven ability to build and maintain strong relationships with internal and external stakeholders. You’ll thrive if you: Are a self-starter who takes initiative and ownership. Excel at problem-solving and navigating ambiguity. Communicate clearly and confidently with diverse stakeholders. Work collaboratively within a team environment. Have a strong sense of customer service and service excellence. Benefits that matter and make a difference for our employees Leave for those moments that matter, an additional 6 days of leave at the end of year, up to 6 days paid volunteer leave, gender neutral paid parental leave of 20 weeks, Gender Affirmation leave, reproductive health and wellbeing leave, Cultural and Ceremonial leave. Access your LSL after 3 years, take AL at half pay, and purchase up to 2 weeks additional leave (just to name a few!). Your Professional development matters, up to $5k per year professional development and up to 8 days professional development leave, HESTA scholarships and free access to a range of premium learning tools. Your health and wellbeing matters, free annual flu shots and skin checks, incredible social events throughout the year and a comprehensive employee assistance program available 24/7. Your financial wellbeing matters, 15% super, financial planning support, end of year payment for all Enterprise Agreement-covered employees, incentivised Employee Referral Program and novated lease options. We celebrate, value and include people of all backgrounds, genders, identities, cultures and abilities. We welcome and support applications from First Nations people, physically, neuro or culturally diverse, LGBTQI+, and people of any age. We are proud to be WGEA accredited as an Employer of Choice for Gender Equity. We want all candidates to feel safe, included and provided with the best opportunity to thrive, if you require reasonable adjustments during your application or throughout the recruitment process, please reach out to a member of the Talent team careers@hesta.com.au and we’ll call you to discuss. We’ll close applications when we find the right person, so get in quick before you miss this opportunity. Please note: Applications via recruitment agencies will not be accepted for this position #LI-JS1

Responsibilities

The Facilities Coordinator will work with the Facilities team to ensure all HESTA facilities are maintained, coordinating vendors and ensuring standards are met across national office sites. This role also involves assisting with asset records, managing seating, allocating security access, and supporting capital works projects.