POSITION OVERVIEW:

This position plays a pivotal role in the Facilities Management team as a key support member multitasking on several fronts resulting in increased departmental performance, accountability and efficiency. This is an in-office position.

EDUCATIONAL / TRAINING REQUIRED:

• H.S diploma, GED or 3 years equivalent experience

COMPUTER SKILLS REQUIRED:

• Microsoft Office (Word, PowerPoint, Excel, Outlook); comfortable and proficient using audio video platforms (i.e., Zoom

PURPOSE:

Through ownership and stewardship, we create, maintain and provide quality physical environments that support living, learning and working for people with developmental and mental health diagnoses, in a cost-effective manner, helping to ensure the present and future wellbeing of our clients and workforce

KEY ESSENTIAL FUNCTIONS BUT NOT LIMITED TO:

• Assist and support HQ facility personnel
• Collaboratively interfaces with Real Estate, Procurement and programs.
• Fills in for other Facility Support Staff as required
• Process all facilities related invoices/fines/violations through Intacct for payment
• Maintain capital project files
• Open and close all agency Con Ed and National Grid accounts. Troubleshoot problems with Con Ed/National Grid (turn off notices, etc.).
• Process paperwork to renew annual flood insurance.
• Request and Maintain files for certificates of insurance (COI).
• Review and Process facilities related invoices, ensuring no excessive billing by communicating with Regional Managers or Supervisor.
• Review monthly, quarterly, semiannual, and annual inspections, ensuring they are being conducted on a timely basis.
• Enter facilities purchase requests.
• Maintain spreadsheets for summonses, Invoices, vendors, capital projects and more.
• Completes other special projects and tasks as assigned and in a timely manner.
• Maintains Departmental central Record filing and database, Insurance records.
• Supplies mail room support as needed