Facilities Coordinator at JLL

Ho Chi Minh City, , Vietnam -

Full Time

Start Date

Immediate

Expiry Date

10 Jul, 26

Salary

0.0

Posted On

11 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facilities management, Vendor management, Building safety standards, Work order management, KPI compliance, Site inspections, Building operations, Equipment maintenance, Landlord relations, Event coordination, Procurement, Customer service, Emergency response, Documentation management, Office maintenance

Industry

Real Estate

Description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. What this job involves: This position serves as the main point of contact for all aspects of a facility while managing day-to-day facilities operations by maintaining a world-class working environment to create a wonderful workplace experience for employees. You will manage general employee requests, reception and mailroom while inspecting buildings to confirm safety standards, identifying, planning, and reporting major areas needs for repair, and conducting regular facilities inspections and audits. This role contributes to JLL's business objectives by ensuring office facilities and office space are well-maintained, ensuring all site documentation is updated, assisting in special events within the office, and serving as vendor POC on soft services for daily operations while coordinating with Line Manager, fellow coordinators, housekeeping personnel, landlord personnel, and vendors to ensure all tasks run according to plan and deliver exceptional quality of service as reflected by client feedback. What your day-to-day will look like: Manage day-to-day facilities operations by maintaining world-class working environment while managing general employee requests, reception, and mailroom Inspect buildings to confirm safety standards while identifying, planning, and reporting major areas needs for repair and conducting regular facilities inspections and audits Ensure office facilities and office space are well-maintained while ensuring all site documentation is updated and assisting in special events Coordinate with Facilities Manager, fellow coordinators, housekeeping personnel, landlord personnel, and vendors to ensure tasks run according to plan Conduct daily walkthroughs to ensure clean and organized office while responding to all work orders in timely manner ensuring KPI compliance Identify opportunities for improved operation and service excellence while conducting site inspections and assessments to ensure building procedures are maintained Provide information and direction to vendors, facilities staff, and service providers while assisting in procurement of vendors and services for hard services. Required Qualifications: At least 5y experience managing day-to-day facilities operations with ability to maintain world-class working environment for employees Strong coordination skills with ability to work with multiple stakeholders including Facilities Manager, coordinators, housekeeping, landlord personnel, and vendors Understanding of building safety standards and inspection procedures with ability to identify and report repair needs Skills in responding to work orders in timely manner while ensuring KPI compliance and excellent customer service Ability to conduct daily walkthroughs and regular facilities inspections and audits for clean and organized office maintenance Understanding of vendor management as POC on soft services for daily operations Capability to assist with critical out-of-hours issues and participate in emergency situation responses. Preferred Qualifications: Experience in facilities coordination or management roles with knowledge of office space maintenance and building operations Background in equipment maintenance, landlord relations, and building access pass management Understanding of site documentation updates and maintenance of accurate records for official documentation Knowledge of event coordination and support for meetings and conference facilities Experience with procurement of vendors and services for hard services requirements Understanding of client contract requirements and Key Performance Indicators with ability to meet or exceed targets Knowledge of policies, procedures, and contract scope coordination for site operations delivery. Location: Onsite At JLL, we are collectively shaping a brighter way — for our clients, ourselves and our fellow employees. We choose to take the more inspiring, innovative, and optimistic path on our journey toward success. What sets JLL apart is our culture of collaboration, locally and across the globe, which allows us to create transformative solutions for the real estate industry. We support each other's wellbeing and champion inclusivity and belonging across teams. JLL is an Equal Opportunity Employer committed to diversity and inclusion. Location: On-site –Ho Chi Minh City, Vietnam If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table! At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. If you're a current JLL employee, please apply using the Internal Career Site At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

Responsibilities

The Facilities Coordinator manages day-to-day operations, including reception, mailroom, and general employee requests to ensure a world-class working environment. They are responsible for conducting building inspections, coordinating with vendors, and ensuring all facilities meet safety and maintenance standards.