Facilities Coordinator at JLL

Tokyo, , Japan -

Full Time

Start Date

Immediate

Expiry Date

02 Aug, 26

Salary

0.0

Posted On

04 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facilities management, Office management, Vendor management, Financial processes, Budget management, Purchase orders, Invoicing, Security team support, Health and safety, Site inspections, Service ticket management, Stakeholder management, Communication, Data analysis, Team leadership, Customer service

Industry

Real Estate

Description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Job Title ポジション Facilities Coordinator ファシリティコーディネーター Department 部署 Work Dynamics, Account Management ワークダイナミクス、アカウントマネジメント Reporting Relationships マネージャー Soft FM Lead, and Japan & Korea Lead ソフトFMリード、並びに日本＆韓国 Location 勤務地 Tokyo - Roppongi 東京六本木 Introduction About JLL & JLL Work Dynamics We’re JLL. We’re a professional services and investment management firm specializing in real estate. As a Fortune 500 company, we help real estate owners, occupiers and investors achieve their business ambitions. JLL Work Dynamics serve an integral role in JLL’s commercial real estate businesses. We are a proven, trusted and long-term real estate service partner for 70+ global, regional, and local clients, and pride ourselves in delivering excellent facilities management services. If you’re looking to step up your career in the field of Facilities Management, Customer Service, and Hospitality, JLL is the perfect professional home. With us, not only you’ll have a chance to work with the world’s leading businesses but also make long-lasting professional connections and be inspired by the best. With our industry leading internal mobility policy and flexible career development program, we’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions - join us at JLL! JLLおよびJLL Work Dynamicsについて私たちはJLLです。私たちは不動産を専門とするプロフェッショナルサービスおよび投資管理会社です。フォーチュン500企業として、不動産の所有者、利用者、投資家がビジネスの目標を達成するお手伝いをしています。 JLL Work Dynamicsは、JLLの商業用不動産事業において重要な役割を果たしています。私たちは70以上のグローバル、地域、ローカルクライアントに対して実績があり、信頼される長期的な不動産サービスパートナーであり、優れた施設管理サービスの提供に誇りを持っています。施設管理、カスタマーサービス、ホスピタリティの分野でキャリアアップを目指すなら、JLLは理想的なプロフェッショナルの拠点です。私たちと共に働くことで、世界をリードする企業と仕事をする機会が得られるだけでなく、長期にわたるプロフェッショナルなつながりを築き、最高の人々から刺激を受けることができます。業界をリードする社内異動ポリシーと柔軟なキャリア開発プログラムにより、私たちは機会に注力し、あなたがその機会を最大限に活用できるよう支援します。あなたの目標を達成しましょう - JLLでお待ちしています！ About the Client Client develops, manufactures, and sells networking hardware, software, telecommunications equipment and other high-technology services and products, and specializes in specific tech markets, such as the Internet of Things (IoT), domain security, videoconferencing, and energy management with leading products. Client is one of the largest technology companies in the world on the Fortune 100 with nearly 80,000 employees. クライアントについてクライアントはネットワークハードウェア、ソフトウェア、通信機器およびその他のハイテクサービスと製品を開発、製造、販売しており、IoT（モノのインターネット）、ドメインセキュリティ、ビデオ会議、エネルギー管理など特定の技術市場に特化した先進的な製品を提供しています。クライアントはフォーチュン100に名を連ねる世界最大級のテクノロジー企業の一つであり、従業員数は約8万人にのぼります。 Responsibilities 職責 The candidate will be experienced in providing outstanding services in support of Office Management, proactively leading, monitoring and managing onsite Client account activities. Effective in managing direct and indirect reports, you will guide individuals to support Client requirements. Authenticity and a genuine desire to deliver professional, value-focused services exceeding Client expectations will drive your success. 候補者は、オフィスマネジメントを支援するために卓越したサービスを提供した経験があり、現場でのクライアントアカウント活動を積極的にリード、監視、管理する能力を持っています。直接および間接の部下を効果的に管理し、クライアントの要件をサポートするために個々のメンバーを指導します。誠実さと、クライアントの期待を超えるプロフェッショナルで価値に焦点を当てたサービスを提供したいという真摯な意欲が、成功の原動力となります。 Site Operations Management - Manage operations of Helpdesk services including remote managed sites - Support security team to maintain the badge access control, if applicable - Coordinate and assist employees on the events (e.g. Meeting room booking, Room setup, Support anything related FM) - Consolidate information & generate reports, communications & documents as required by management. Manage daily health & safety issues – maintaining regular scheduled meetings and records of the fire and safety teams/fire drills/safety equipment/training. Deputize / provide cover for Building Operations Coordinator / Facilities Manager when appropriate. Assist in the implementation of Industry Best Practice operations Conduct site inspections and assessments to ensure all building procedures and performance measures are always maintained Keep tracking service tickets to completion Escalate issues when need senior management involvement at the right time サイト運営管理リモート管理サイトを含むヘルプデスクサービスの運営管理該当する場合、セキュリティチームのバッジアクセス制御維持をサポート従業員のイベントの調整と支援(例:会議室予約、部屋のセットアップ、FM関連のあらゆるサポート) 経営陣の要求に応じた情報の統合、レポート、コミュニケーション資料、文書の作成日常的な安全衛生問題の管理 - 防火・安全チーム、消防訓練、安全設備、訓練に関する定期的な会議と記録の維持適切な場合のビルディング運営コーディネーター/ファシリティマネージャーの代理またはバックアップ業界ベストプラクティス運営の実施支援すべてのビルディング手順とパフォーマンス基準が常に維持されていることを確認するための現場検査と評価の実施サービスチケットの完了までの追跡管理上級管理職の関与が必要な問題の適切なタイミングでのエスカレーション Finance Management - Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner - Ensure prompt and accurate management of Budget/Purchase orders/Invoices 財務管理すべての財務管理要件がタイムリーかつ正確に完了するよう、財務プロセスを支援予算/発注書/請求書の迅速かつ正確な管理を確保 Vendor Management - Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works) - Assist in the procurement of vendors and services as required ベンダー管理 - 現場のすべての業者が必要な基準に従って業務を遂行することを確保するための管理支援(ベンダーの作業検査を含む) - 必要に応じたベンダーおよびサービスの調達支援 Administration - Administration works related with above (such as data creation, aggregation and analysis) - Support other JLL members to achieve the purpose of site team operation, to meet the service level agreement 管理業務 - 上記に関連する管理業務(データ作成、集計、分析など) - サイトチーム運営の目的達成とサービスレベル契約の履行のため、他のJLLメンバーをサポート Health and Safety - Complete all mandatory safety trainings within the timeline - Conduct the site inspection and work with EHS coordinator to maintain the site safety - Take agile protective actions for the site safety when near miss cases and hazard cases were reported / found, cases must be reported to the system 安全衛生 - すべての必須安全トレーニングを期限内に完了 - 現場検査を実施し、EHSコーディネーターと協力してサイトの安全を維持 - ニアミス事例や危険事例が報告または発見された際に、サイトの安全のための迅速な保護措置を講じ、事例はシステムに報告しなければならない Core Competencies - Work well with key stakeholders and other departments/functions - Possess the requisite technical skills - Establish and maintain good relationships with colleagues - Communicate effectively orally and in writing over emails and Client designate communication tools - Positive influence on others - Listen actively - Team player, motivate and engage with colleagues コアコンピテンシー主要なステークホルダーや他部門/機能部門と良好に協働必要な技術スキルを保有同僚との良好な関係を構築・維持メールおよびクライアント指定のコミュニケーションツールで、口頭および文書で効果的にコミュニケーション他者へのポジティブな影響力積極的に傾聴チームプレーヤーとして、同僚を動機づけ、関与 Location: On-site –Tokyo, Japan If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table! At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. If you're a current JLL employee, please apply using the Internal Career Site At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

Responsibilities

The Facilities Coordinator will manage onsite client account activities, including office management, vendor oversight, and financial processes. They are responsible for ensuring site safety, maintaining service standards, and supporting the team to meet service level agreements.