Facilities Coordinator at JLL

Tokyo, , Japan -

Full Time

Start Date

Immediate

Expiry Date

08 Jan, 26

Salary

0.0

Posted On

10 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Communication, Coordination, Administration, Problem Solving, Vendor Management, Office Management, Event Planning, Quality Control, Health & Safety, Incident Reporting, Team Collaboration, Time Management, Catering Management, Maintenance Coordination, Housekeeping Management

Industry

Real Estate

Description

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Provide excellent customer service at all times Provide high standards in client service delivery via f2f, telephone and email communication adhering to the client’s expectations Foster a friendly, pro-active, and productive manner towards customers Ensure all client requests and inquiries are actioned and answered promptly, accurately and in a professional manner Coordinate the efficient and accurate booking of meeting rooms and catering requests Proactively manage bookings and resolve meeting room conflicts Liaise with other IT and Global Corporate Services (GCS) functions to ensure meetings run smoothly Liaise with building management office for office matters (e.g. work permit and visitor registration) Perform daily checks of all conference rooms and the office area; reporting any issues by creating work orders and monitoring until issues are resolved Adhere to procedures and processes as well as manage client expectations and anticipate their needs Coordinate the culinary program for the office including ordering, stocking and quality control Maintain the general tidiness of the reception area and meeting rooms Provide reception/guest relations coverage (if required) Provide support for general office administration duties (e.g. security card requests, pantry ordering, mailing/ printing management) Provide support on finance matters (e.g. invoice handling, purchase order request) Coordinate with contractors, explain requirements, seek quotations, complete analysis & evaluation, prepare presentation materials, provide recommendation & arrange work schedule Assist in coordination and supervision of weekend and after-hours maintenance and repair works Monitor performance of vendors and the team to ensure health & safety policy is complied with Liaise with vendors, contractors, and landlord to facilitate the renovation / civil work progress. Overall management of housekeeping issues (general cleaning, pest control and environment management) performed by cleaning vendor Attend emergency and prepare Incident Reports Compile the appropriate reporting for the clients. Ad hoc duties as requested by management. Location: On-site –Tokyo, Japan If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table! JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. If you're a current JLL employee, please apply using the Internal Career Site At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

Responsibilities

The Facilities Coordinator is responsible for providing excellent customer service and ensuring high standards in client service delivery. This role involves coordinating meeting room bookings, managing office administration duties, and liaising with vendors and contractors for maintenance and renovation work.