Facilities Coordinator at JLL

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

22 Jun, 26

Salary

0.0

Posted On

24 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facilities Management, Property Management, Hospitality, Customer Service, Leadership, Communication, Presentation, Problem-Solving, Financial Management, Budgeting, Occupational Health And Safety, Vendor Management, Attention To Detail, Project Management, Procurement, Maintenance Coordination

Industry

Real Estate

Description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. What this opportunity involves: An apportunity to join a new technology and consulting client as a Facilities Coordinator in Sydney CBD. Lead day-to-day client activities for assigned properties and serve as the on-site key point of contact. Assist with site budgets, accounting, finance, maintenance, operations, vendor oversight, purchasing, occupancy services, helpdesk, and project management. Deliver services in accordance with client Service Levels and KPIs. An overview of the role: Liaise with vendors and contractors to coordinate preventive and reactive maintenance, inspecting all works to ensure required standards are met Assist in vendor procurement and selection Conduct daily office walk-throughs ensuring safe, clean, organised spaces Process orders and track inventories for office supplies and equipment Review and resolve ticket requests and Work Orders Support Moves/Adds/Changes and minor project management Provide meeting room booking support and receptionist coverage as needed Coordinate pantry and vending machine inventory with staff Manage purchase orders Process vendor invoices and verify accuracy Provide rostered 24/7 emergency call support and site attendance if required Conduct regular safety audits and assist in carrying out safety procedures Induct vendors to site-specific situations and maintain records Perform general office tasks: documents, spreadsheets, publications, signage Liaise between office staff and facilities management for service requests Assist with new hire onboarding and IT coordination Sounds like you? This is what we are looking for: Experience in facilities, property management, hospitality, customer service, or related field Strong leadership, communication, and presentation skills Excellent problem-solving skills; manages ambiguity, conflicting priorities, and high-pressure situations effectively Financial Management/Budget experience Knowledge of occupational health and safety, critical facilities, and vendor management (advantageous) Proactive, self-motivated professional with strong attention to detail What you can expect from us: You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you. Interested candidates, please apply following the link below quoting job reference number ECREQ494092. Location: On-site –Sydney, NSW If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table! At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. If you're a current JLL employee, please apply using the Internal Career Site At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

Responsibilities

The Facilities Coordinator will lead day-to-day client activities for assigned properties, serving as the on-site key point of contact, and assisting with budgets, maintenance, vendor oversight, and project management. Key duties include coordinating maintenance, processing orders, managing purchase orders and invoices, conducting safety audits, and providing general office support.