Facilities Coordinator at Kwalee

Bengaluru, karnataka, India -

Full Time

Start Date

Immediate

Expiry Date

04 Jun, 26

Salary

0.0

Posted On

06 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facilities Management, Vendor Coordination, Soft Services, Workstation Setup, Mail Management, Equipment Management, Meeting Room Setup, Event Coordination, Travel Coordination, Food & Beverage Management, Supply Management, Safety Checks, Excel, Google Sheets, Problem-Solving, Attention To Detail

Industry

Computer Games

Description

Kwalee has been making the most fun games for the world’s players for over a decade. By joining our talented team, you’ll be part of a space where ideas flow freely, innovation flourishes, and team spirit stays strong. We’ve found that when we’re all together, great things happen. With over 1 billion players already reached, your work will contribute to our shared mission of making the most fun games for the world's players. Join the team! As we continue to grow, we are now looking for a Facilities Coordinator to join our Operations team. As a Facilities Coordinator you will be responsible for ensuring the smooth and efficient operation of all facility-related services at Kwalee. You will work closely with vendors, service providers, and internal teams to maintain a safe, clean, and productive workplace that supports our employee's needs. This is a permanent role based in our Bangalore studio, where our daily in-office collaboration fuels creativity and innovation. \n Responsibilities: Workstation Setup: Configure equipment and workstations for new employees to ensure a seamless onboarding experience. Point of Contact: Serve as a primary liaison for the Admin team, handling interactions with Kwalee employees, external vendors, and partners, including reception and telephone duties. Mail and Parcel Management: Order, receive, and distribute parcels and mail efficiently. Equipment Management: Arrange repairs or recycling of faulty equipment, collect and reassign equipment from departing employees, conduct internal audits of office equipment, and procure new items as needed. Vendor Coordination: Source and onboard new vendors to meet various business requirements, ensuring cost-effectiveness and reliability. Meeting Room Setup: Prepare meeting rooms for external guests, interviews, and internal meetings, ensuring a professional environment. Event and Travel Coordination: Organize internal team events, travel arrangements, and related activities to foster team engagement. Food and Beverage Management: Handle food orders for office meetings and events; monitor tuckshop and food vendors to ensure quality and quantity standards are met. Office Pantry and Supplies: Maintain a clean and well-stocked office pantry, track consumption of stationery and housekeeping supplies, and forecast monthly requirements to maintain adequate stock levels. Safety Checks: Conduct monthly inspections of first aid equipment to ensure compliance with safety standards. Reporting: Communicate key office and administrative findings to the Facility Manager, Senior Facilities Administrator, and other team members as required. Ad-Hoc Duties: Perform additional Requirements: At least 2 to 3 years of experience in facilities management within MNCs or the hospitality sector. Strong organisational skills with the ability to multitask in a dynamic environment. Excellent communication and collaboration skills. Proficiency in Excel, Google Sheets, and other relevant tools/software. Experience in vendor management and soft services, with exposure to technical aspects of facilities. Strong attention to detail and a proactive approach to problem-solving. Based in our Bangalore office with 5 days per week on-site. \n Why Kwalee? Generous Holiday: Start with 20 days of annual leave, plus bank holidays. You'll also earn an extra day for every year of service, up to 5 years! Flexible Working: We offer core hours that allow you to work flexibly around your life, and a bank of 'Work From Home' days to use when you need them. Health Cover: Private Medical Insurance covering you and your family Free Food & Drink: Fuel your day with unlimited free snacks and drinks. Gaming Goodies: Receive Steam codes for all our game releases! Transport: Save on your commute with our budget-friendly, door-to-door transport facility. Office Location: Bangalore office location Professional Development: Take advantage of our corporate LinkedIn Learning subscription to enhance your skill set Merch & Events: Get exclusive Kwalee merch, enjoy fun seasonal events, and stay informed with regular town halls. Our Commitment to Diversity & Inclusion At Kwalee, we take pride in being an equal opportunity employer, where we believe that diversity and inclusion are essential to driving creativity. We are committed to creating a safe, welcoming, and supportive environment where everyone can thrive. Our culture is built on celebrating the diverse voices of our team members, fuelling innovation and strengthening our connection to our players. We are dedicated to advancing equity, diversity, and inclusion across all areas of life, including age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation. We recognise the importance of self-development, career progression, and well-being in retaining our talented team. At Kwalee, we celebrate individuality and encourage everyone to bring their authentic selves to work.

Responsibilities

The Facilities Coordinator will ensure the smooth operation of all facility services, managing everything from workstation setup and mail distribution to equipment maintenance and vendor coordination. Key duties include preparing meeting rooms, organizing team events and travel, managing office supplies, and conducting monthly safety checks.