Facilities Coordinator at Snell & Wilmer

Phoenix, Arizona, United States -

Full Time

Start Date

Immediate

Expiry Date

31 Jul, 26

Salary

0.0

Posted On

02 May, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facilities management, Inventory management, Vendor coordination, Office services, Space planning, Work order management, Customer service, Ergonomics, Safety compliance, Administrative support, Procurement, Communication skills, Organizational skills, Physical maintenance

Industry

Law Practice

Description

For Applicants Residing in California: Snell & Wilmer takes the privacy of the personal information that we collect from you during the employment application process seriously. In compliance with California’s Consumer Protection Act (“CCPA”), we are providing you with our Privacy Notice for California Residents and our general Privacy Policy. As required by the CCPA, our notice describes the categories of personal information we collect (or may collect) from you as well as our use and disclosure of that personal information. Please review this Notice and our Privacy Policy. By providing your personal information to as part of the recruitment or application process, you consent to the collection, use and disclosure of your personal information by Snell & Wilmer consistent with this Notice. By clicking “consent” or “I accept”, you acknowledge that you read and agree to Snell and Wilmer L.L.P.: Privacy Policy and Privacy Notice for California Residents located at https://www.swlaw.com/legal/privacy-policyhttps://www.swlaw.com/legal/privacy-policy. > Facilities Coordinator Details: We are seeking a reliable and service-oriented Facilities Coordinator to support the day-to-day operations of our Phoenix office. This role is responsible for ensuring a well-maintained, organized, and fully functional workplace environment. The ideal candidate is highly responsive, detail-oriented, and comfortable handling a mix of administrative and hands-on facilities tasks in a professional services setting. Position responsibilities include, but are not limited to the following: * Office Services & Inventory Management * Oversee procurement, inventory control, and distribution of office supplies firmwide, including standard and specialized materials (e.g., custom letterhead, envelopes, estate planning binders, stamps, and corporate seals) * Coordinate supply needs for trial preparation, firm events, and satellite offices * Respond to employee requests for supplies and basic ergonomic equipment * Facilities Operations & Vendor Coordination * Initiate and manage work orders across all facilities systems, including HVAC, electrical, plumbing, security, and janitorial services * Serve as a liaison with building management, engineers, and third-party vendors to ensure timely resolution and service excellence * Monitor and track facilities requests through completion, maintaining clear communication with stakeholders * Onboarding, Offboarding & Space Planning * Prepare offices and workstations for new hires and departures, ensuring readiness and adherence to firm standards * Maintain accurate employee rosters and support onboarding/offboarding processes in partnership with IT and firm leadership * Assist with maintaining seating charts and space reconfigurations to support business needs * Office Moves & Maintenance * Manage furniture installations, repairs, and reconfigurations, including workstations, seating, and ergonomic equipment * Coordinate with vendors for larger projects and ensure proper assembly and placement * Install and maintain office fixtures and wall hangings, including artwork, diplomas, and whiteboards, in alignment with firm standards * General Facilities Support * Assist with key distribution and basic key tracking * Support office safety efforts, including maintaining AED cabinets * Provide light housekeeping support and assist with loading/unloading supplies or deliveries as needed Experience and Qualifications: * 1 to 3 years of experience in facilities, office services, or administrative support * Strong organizational skills and attention to detail * Ability to manage multiple tasks and respond to requests in a timely manner * Solid communication and customer service skills * Ability to perform physical aspects of the role, including moving office equipment and setting up workspaces * Ability to lift and carry up to 50 pounds on a regular basis * Preferred Qualifications: * Experience in a corporate or professional services environment * Familiarity with work order or ticketing systems * Basic understanding of office safety and ergonomics Snell & Wilmer offers a competitive performance-based compensation and a generous benefits package [https://www.swlaw.com/careers/business-professionals/] starting on your first day. The benefits package includes medical, dental, vision, disability, life insurance, 401K/profit sharing, paid holidays, tuition reimbursement and paid time off including vacation time, personal time, and sick time where appropriate. Snell & Wilmer values the principles of Diversity, Inclusion, and Belonging [https://www.swlaw.com/diversity-inclusion-belonging/]. Snell & Wilmer is an Equal Employment Opportunity employer.

Responsibilities

The Facilities Coordinator is responsible for managing day-to-day office operations, including inventory control, vendor coordination, and facility maintenance. They also support space planning, onboarding/offboarding processes, and ensure a safe and functional workplace environment.