Facilities Director at Aspen Academy

Greenwood Village, Colorado, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Jun, 26

Salary

120000.0

Posted On

21 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Management, Facilities Management, Budget Development, Contractor Oversight, Maintenance, Security System Management, Environmental Compliance, Risk Management, Capital Improvements Planning, Stakeholder Communication, Reporting, Scheduling, Energy Efficiency, Waste Management, Inventory Management, Emergency Management

Industry

Primary and Secondary Education

Description

Description The Facilities Director is responsible for the comprehensive administrative and operational management of the building and campus, encompassing maintenance, planning, and security. This pivotal role includes acting as the Project Manager for all property improvements, overseeing the scope, budget, and timely execution of projects. Core operational duties involve managing all interior and exterior maintenance, supervising outside contractors for compliance, and maximizing energy and waste efficiency. The Director manages environmental compliance, overseeing the WAMS security system, and reviewing emergency management plans. Furthermore, the position oversees the third-party janitorial contractor, manages facility scheduling for events and leasing—including actively generating ancillary revenue—and performs essential administrative functions such as developing and managing the facilities and long-term capital improvements budgets, preparing detailed reports, and serving as the primary point of contact for stakeholders. Full Time | Onsite | Administrative Year-Round Position Starting Salary: $95,000 - $125,000 (commensurate with education and experience) Why Aspen Academy? Located in the southern metro area of beautiful Denver, Colorado, at Aspen Academy, we're not just a school; we're a community committed to shaping the leaders of tomorrow. Our dedication to Next Generation education sets us apart, as we equip students with the enduring life skills they need for future success. We look at learning as a way to ignite the personal passions and interests of each and every student. Our unique leadership, finance, and entrepreneurial development (LiFE) program prepares students for life. Students thrive as they build lasting relationships with peers and teachers through small class sizes and a community focus. We embody and promote the community's values in our thoughts, words, and actions, serving as committed and supportive co-leaders in realizing Aspen Academy's vision and mission: Our values: Be Kind. Do Good. Work Hard. Make the World Better. Our mission: We edify and inspire students and educators to grow, learn and lead. Our vision: We are a national leader in innovative and transformative education. Essential Functions: The essential duties and responsibilities of this position include, but are not limited to, the following: Maintenance, Repair, and Improvements: Act as Project Manager for all projects on the property including scope, timeline, budget, resources, and risk management. Oversee the execution of projects from initiation to completion, ensuring they are delivered on time, within scope, and within budget. Interior and Exterior Maintenance Management: Oversee all interior and exterior maintenance and repair activities, including service contracts or volunteer work in trades like flooring, plumbing, HVAC, electrical, and more. Ensure maintenance of roofs, gutters, parking lots, exterior lighting, landscaping, irrigation, pest control, playground equipment, and snow removal. Maintain list of service companies and use as needed including emergency 24/7 services on all major trades. Contractor Oversight and Compliance: Supervise outside contractors to ensure compliance with contractual agreements, building and fire codes, and budgetary restrictions. Energy and Waste Efficiency: Manage and report on the efficiency of the facility's energy and waste systems, aiming for maximum efficiency. Preventative and Reactive Maintenance Tracking: Maintain ticketing system for accurate preventative maintenance schedules, aiming for high performance with minimal deferred maintenance. Record and complete reactive maintenance requests promptly, ensuring communication and timely resolution of issues. Organization, Inventory, and Cleanliness: Keep maintenance areas, sheds, and closets organized and clean. Order, purchase, and track inventory of all supplies, maintaining reserve stock for the facility. Safety and Security: Manage environmental concerns, certifications, and licenses, ensuring compliance with local, state, and federal regulations. Oversee risk management, insurance, and bi-annual reviews of the school work environment. Manage risk at the school to ensure the safety of personnel and students in their use of the facilities and to maintain appropriate levels of insurance to protect the property and to cover the liability of the school. Schedule and follow up on inspections, conduct regular safety reviews, and maintain asbestos management plans. Annually reviews Emergency Management binder to ensure all plans are up to date and appropriate. Conduct monthly safety review with the Facility and Safety Manager of the school playgrounds and all of equipment and apparatus the students might be in contact with and log the review in a maintenance log. Oversees the management of the WAMS security system; it should always be ON your computer in the event of a needed lock down of the school. Check for any door locks offline or needing batteries and replacing or updating as needed, and calling for service as needed. Act as secondary contact for emergency personnel and city officials when dealing with issues related to the facility, health, or safety of the students, families, staff, administration, and general guests. Manage related projects as assigned. Janitorial: Oversee and manage the third-party janitorial contractor, ensuring adherence to the janitorial schedule for both interior and exterior maintenance. Respond to urgent maintenance needs, providing feedback and guidance to maintain the facility in exemplary condition. Monitor and provide feedback and guidance to janitorial company. Facility Use/ Event Management: Manage and serve as the primary contact for facility scheduling for events, room requests, and leasing, while actively generating ancillary revenue. Maintain logs and ensure proper use agreements and checklists are completed for all facility usage. Administrative: Maintain facilities management software and ensure accuracy. Develop solutions for functional areas, support school purchasing activities, and ensure budgetary and expense reporting compliance. Manage inventory systems and complete internal control forms as directed by the Business Office. Develop and manage facilities budget and long term capital improvements budget. Serve as the primary point of contact for stakeholders, including clients, executives, and other key parties by providing regular updates on project status, risks, and issues, and seek feedback to ensure alignment with project goals. Reporting and Documentation: prepare detailed project and maintenance reports, including progress reports, financial reports, and project closure documents. as well as maintain comprehensive project documentation for future reference and compliance purposes. Prepare key dashboard metrics monthly, annually or as requested by the executive team. Compensation and Benefits Be Kind. Do Good. Work Hard. Make the World Better. These are the values our team embodies day to day. Below are some of the ways in which we’ll promise to value you in your time here: Retirement: 403(b) plan with employer matching Healthcare: Medical, dental and vision plans with various options to support your unique needs. Free telehealth. Wellness: Holistic employee assistance program (EAP) including mental health support. Fitness challenges, gym & yoga discounts, health education, and fun team activities. Life Insurance & Voluntary Benefits: Group life insurance and option to enroll in additional voluntary life insurance and other supplemental coverages Time-off: Flexible PTO policy Career development: Professional development reimbursement program and monthly onsite professional development Family Care: Tuition assistance and potential financial aid Community: A sense of belonging Further details about our total compensation package can be found here. Salary Range: Starting annual salary $95,000-$120,000 (commensurate with education and experience) More about Aspen Academy Aspen Academy is proud to be an equal opportunity workplace committed to providing an environment of mutual respect, where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, and military and veteran status. Apply Today! To join us in our mission to provide an unparalleled education that equips students with the knowledge and skills to excel in a changing world, apply here. Requirements Qualifications: Possess excellent oral and written communication, and interpersonal skills. Proficient use of technology and personal computer, including Google Suite, email management, and internet search engines. Model the school’s core values with colleagues, students, parents, and larger community Reinforce the school’s core values, guiding philosophy, rules, and school spirit consistently throughout the school environment and support and hold accountable colleagues in doing the same. Grant permission for a criminal background check upon hire. Meet physical demands to perform essential functions of the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: Ability to work full-time; work in person/in the school building, including occasional evenings and weekends. Regularly required to stand; walk, use hands; reach with hands and arms and stoop, kneel, crouch, or crawl. Stamina required to perform multiple hours of manual labor, indoors and outdoors. Able to be agile, to swiftly and safely physically respond to an emergency situation. Able to frequently lift and/or move up to 50 pounds and occasionally lift and/or move up to 100 pounds. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education, Experience, and Certifications: Required: 4 year degree in related industry or field (i.e. Project Management, Construction Management., etc.) OR 7-10 years of construction trade experience – experience in multiple trades is preferred. Successful track record of facility management greater than 50,000 sq. Professional experience as a project manager.

Responsibilities

The Facilities Director manages all administrative and operational aspects of the campus, including maintenance, planning, and security, while acting as the Project Manager for all property improvements, overseeing scope, budget, and execution. Key duties involve supervising contractors, managing environmental compliance, overseeing security systems, handling facility scheduling for events and leasing to generate revenue, and developing/managing facilities and capital improvement budgets.