KEY SKILLS AND QUALIFICATIONS

• Educational Background: Bachelor’s degree in Engineering (Mechanical, Electrical, or related field) is preferred.
• Experience: At least 2 years of experience in facility management, including fleet management, with a focus on preventive maintenance and engineering systems.

• Preventive Maintenance Coordination
• Develop, schedule, and oversee the preventive maintenance plans for critical systems, including: Electrical systems, HVAC (Heating, Ventilation, and Air Conditioning), Elevators, Generators (Genset), Lifting machines and other facility equipment
• Monitor and ensure the timely execution of maintenance tasks by in-house technicians or external service providers.
• Troubleshoot and resolve operational issues in collaboration with relevant teams or contractors.
• Asset management and tracking
• Work order management
• Inventory control for maintenance supplies and equipment
• Fleet Services Management
• Oversee the operation and maintenance of company-owned and rented vehicles.
• Ensure preventive maintenance schedules are followed for all vehicles to maintain operational efficiency and compliance.
• Manage vehicle registration, insurance, and compliance with local transport regulations.
• Monitor fuel usage, mileage, and overall fleet expenses, optimizing operational costs.
• Coordinate with vendors for leasing, repairs, and maintenance services.
• People Management
• Supervise and manage the performance of technicians, housekeeping staff, security personnel, and drivers.
• Conduct regular performance evaluations
• Coordinate schedules, shift allocations, and task prioritizations to ensure efficient workforce management.
• Foster a collaborative and safety-conscious work environment.
• Permitting and Compliance
• Monitor compliance schedule with local government regulations, permits, and safety standards for facility operations and fleet management.
• Ensure regular audits and inspections are conducted for health, safety, and environmental compliance.
• Manage documentation and submissions for permits, certifications, and other regulatory requirements.
• Billing and Financial Management
• Prepare and monitor budgets for facility management operations, including preventive maintenance, fleet expenses, and staffing costs.
• Review and approve invoices from vendors and contractors, ensuring alignment with service agreements.
• Generate financial reports, track expenses, and ensure cost-effective operations.
• SAP Software Utilization
• Utilize SAP software for facility and fleet management operations, including:
• Financial tracking and reporting
• General Administrative Duties
• Assisting in managing service contracts and vendor relationships, ensuring high-quality and timely deliverables.
• Handle emergency situations, coordinating quick resolutions to minimize disruptions.