The Geneva School is a mission-driven school established in 1993. Our mission is to provide
students in grades K4–12 an extraordinary education, by means of an integrated curriculum,
pedagogy and culture, both distinctly classical and distinctively Christian, that pursues goodness,
truth, and beauty in all spheres of life, while viewing these spheres as elements of divinely
ordered whole. Further, Geneva seeks to instill in students a desire to love beauty, think deeply,
and pursue Christ’s calling.
Hired by and subject to the supervision of the Directors of Facilities, the Facilities Events
Coordinator / Inventory Specialist is responsible for coordination of all campus events, and
scheduling of those events, to ensure rooms or areas are available and that there is sufficient time
for set up and break down of various events around campus. This position will meet with event
sponsors such as aides, directors, parents, managers, and employees as needed to ensure all
aspects of facilities requirements are coordinated and communicated with all involved.
The Facilities Events Coordinator / Inventory Specialist position will head up the calendar
meetings with those responsible for the school calendar. This position must head up and work
out the calendar logistics with the calendar committee. This position will be the point of contact
and administrator of any changes or updates needed in Event Manager and Asset Essentials for
all employees. This position will review and finalize all event set-ups to ensure they are
completed per the requester’s needs.
This position will also be responsible for the on and off campus event warehouse inventory, all
tablecloth and linen inventory, and cleaning of event table clothes used for events.

Specific Job Responsibilities:

• Attend weekly calendar meetings and work with those implementing information into the event manager’s system master calendar.
• Review the school calendar one month in advance and contact those having events to start the communication and coordination of their event.
• Manages all facility and event scheduling working with different departments to ensure areas used are approved, set up requirements are documented, and work orders written for needs from each department supporting the event.
• Coordinate larger events and calendar with Athletics and PE coaches to move classes outside so the crew can have more time during the daytime hours to set up larger events like Christmas Festival and Lessons and Carols so that set up start times for large events if not at 3pm
• This position will evaluate all events and areas requested to ensure there is no cross over of areas and timelines and to ensure time is allotted for all aspects of the events from set up to teardown.
• This position will attend larger events as the main contact person for facilities and work alongside the event sponsor.
• This position will work with the Facilities managers and others to make sure all layouts and designs for events are completed at least 5 days in advance for planning. Any issue with this timeline must be reported to the Director so it can be managed with the Head of School or other Directors.
• Implements and oversees all assistance with training in the Asset Essentials and Event Manager training.
• Must have pre and post meetings with larger events requestors to review and discuss with the director and managers any improvements we can make to enhance the process.
• Supports and helps create work orders needed to provide Facilities, Technology and other department information of when, were and how they can provide support and assistance.
• Communicate with faculty, staff, administration, and parents with regard to repairs, work orders and set-ups.
• This position will help the Director determine budget needs for storage and supplies needed to support storage.
• This position will manage and maintain spreadsheets of inventory for off campus storage,
• add, and delete inventory as items are added or removed. This inventory will also be for the house events storage area only and manage all the tablecloth needs.
• Must reply and respond to emails daily when working to keep communication open.
• Assist all facilities activities as needed.
• Observe and report maintenance problems to Director, Manager.

Other Job Requirements:
The following requirements are representative of those that must be met to successfully perform
the essential functions of the Facilities events Coordinator / Inventory Specialist position and are
not intended to be inclusive. Reasonable accommodation(s) may be made to enable individuals

with disabilities, as defined by law, to perform any essential functions.

• Lift 20 lbs. occasionally and 10 lbs. frequently
• Sit frequently and stand and walk on varied surfaces.
• Bend, stoop, crouch, push, pull, climb, balance, kneel, crawl
• Use hands/arms to reach in any direction and seize, grasp, hold, and turn objects using hand(s). Use fingers, versus the whole hand, to pick, pinch, and feel objects.
• See, talk, and hear to communicate with others in person, electronically, by phone, or by radio. Visual functions include the ability to identify and distinguish colors and bring an object into sharp focus.
• May be required to work holidays, weekends, extended. Must be able to endure long hours of continuous work when called upon to do so.
• Must have ability to follow oral and/or written instructions.
• Must hold a valid State of Florida Driver’s License
• Performs other related tasks as requested by the Facilities Services department or the
• Property Assistant Manager.