SUMMARY: Provides administrative support to the VP of Facilities & Operations and Facilities Department managers, assisting with special projects as required. Collaborates closely with the ARB Construction Administrator to streamline the Architectural Review Board application and reporting process.

QUALIFICATIONS:

• 2+ years Executive Assistant Experience
• Excellent verbal and written communication skills
• Proficient typing skills and word processing skills
• General computer knowledge
• Must have basic reading, writing, and math skills.
• Ability to interpret and follow a variety of instructions.
• Able to work and interact with all levels of personnel.
• Flexibility working outside the regularly scheduled workday as needed.
  EDUCATION AND/OR EXPERIENCE: College degree or equivalent years of experience.
  LANGUAGE SKILLS: Ability to read, analyze, and interpret common scientific and technical journals, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to effectively present info1mation to top management, public groups, and/or boards of directors.
  MATHEMATICAL SKILLS: Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
  REASONING ABILITY: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
  PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, sit, use hands to finger, handle or feel, reach with hands and aims; climb or balance; stoop or kneel, crouch, or crawl; talk or hear; and taste or smell. The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust to focus.
  WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions, moving mechanical parts, fumes, or airborne particles, outside weather conditions, extreme cold, extreme heat, and risk of electrical shock. The noise level in the work environment is usually moderate.
  SAFETY: All employees must embrace safety. We need to work safely at all times and assist othersto work safely by following departmental and company safety procedures.
  Job Type: Full-time
  Pay: $75,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In perso

Provides daily administrative support, maintains the central calendar, and schedules appointments for the VP of Facilities & Operations.
Prepares the VP of Facilities & Operations Board report (assists with writing the report and collecting data/information from other sources).
Prepare documents for presentations throughout the year.
Provides excellent customer service skills and maintains a professional attitude while handling all incoming and outgoing callsto members, vendors, and property managers.
Clerical liaison and/or staff support the construction committee & subcommittees. Coordinates with committee chairs as needed, prepares meeting notices, sends out notifications via US mail, email, and telephone calls, prepares agendas, attends meetings, and transcribes meeting minutes.
Assist with general administrative functions that include but are not limited to performing administrative/clerical tasks for various departments: filing, billing, accounts payable, monthly repo1i preparation, and data entry. Ensure and maintain the common areas and place supply orders.
Perform various other duties and activities as assigned by the supervisor or manager within the physical constraints of the job. Perform various general administrative and clerical functions consisting of word processing functions.
Assist the HomeServices Manager with weekly invoicing. Provides support with monthly and yearly reporting assignments for the HomeServices Department. Generates graphs, charts, and diagrams to illustrate data analysis for HomeServices tracking.
Assist the ARB Construction Administrator with the ARB application & fee process, ARB member orientation, data entry, and developing presentations.
Ability to learn, understand, and comply with all safety rules and company policies.