Facilities Executive at JLL

, , Singapore -

Full Time

Start Date

Immediate

Expiry Date

08 Feb, 26

Salary

0.0

Posted On

10 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facilities Management, Preventive Maintenance, Vendor Management, Client Management, Budget Management, Risk Management, Technical Services, Compliance, Project Coordination, Critical Environment Management, Audit, Health and Safety, Energy Conservation, Service Level Agreements, Continuous Improvement, Team Collaboration

Industry

Real Estate

Description

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. POSITION GOALS To assist the Manager in the day-to-day operations of the site. To ensure that the clients are provided with a high standard of service at all times. To achieve excellence in preventive maintenance programs at site with highest standards and ensure energy conservation practices. To provide comprehensive facility, critical environment management and technical services to the client, with a focus on continuous improvement. To achieve financial and other KPIs established by Site Facilities Manager. Delivery of services in accordance with the Client Management Agreement SLA DUTIES & RESPONSIBILITIES Facilities Management The Facility Executive must be a team player and work with other members of the team to meet all key performance indicators as set out in the management contract. Need understand of overall job scope details (in fixed PM and adhoc) as per contract and budget allocation of each job function. Responsible to raise all POR (In Corrigo system) and JDE for site facilities operation’s work orders for both preventive and reactive maintenance works. Ensure all vendors should get the PO on time and pick it up as per SLA set in Corrigo system. Ensure all vendors should invoice their WO on time with correct NTE value as per PO amount stated. Responsible for delivery of services in accordance with response and completion date set in Corrigo. Time to time follow up on GRNV (Good Receive No Invoice) status to ensure Vendor should invoice JLL on time after they completed the job. Responsible for preparation and compile the monthly financial packages against monthly variance report at every 1st week of month and submit to Manager for reviewing purpose. Managing of fixed and adhoc spending based on budget given. In charge person to collect all OT’s time sheet from other technicians and get approval from client before forward it to JLL Finance site. Familiarize and good understanding of Corrigo system to follow up all Work Orders raised for fixed and Adhoc jobs. Ensure all fixed PM has completed at end of months to meet our SLA as stated in contract. Responsible for raising JLL RFQ/Job ticket for all POR for all adhoc jobs. Understand of charge type of fixed/adhoc and separate PO. Ensure compliance with all governmental regulations Managing all contract vendors to carries out technical audits/ maintenance for all installation as schedule Initiate planning of Critical Environment procedure Initiate a system to measure the Completion and response time of performance on a quarterly basis Initiate and maintain Preventive Management 52 weeks Program. Solution Provision for minor projects and coordinating with contractors/vendors from initiation to completion Client/Stakeholder Management Manage the key client team representatives effectively to ensure that expected service levels are achieved Build strong working relationships with key client representatives and promote JLL’s EOS platform and provide a key linkage between the wider JLL organization and the client representative and account team Coordinate with stakeholders to ensure smooth delivery of programs and procedures Procurement & Vendor Management Review the maintenance/service practices of M&E contractors to deliver quality work practices in line with the manufacturer recommendations, established processes, tools and documentation Plan and manage budgets for Engineering & Operational contracts Manage contract on vendors for technical services Risk Management Ensure alignment and compliance to established Policies and Standard Operating Procedures for the management of the client’s Critical Environment (CEM) Ensure proper engineering documentation and adherence to the established change management controls for all sites Protect the health and safety of staff and others by adhering to and developing guidelines and strategies Conduct audits to ensure that all safety procedures, including disaster recovery and business continuity plan and escalation procedures are in place and maintained Ensure compliance with statutory regulations on fire, health and safety standards Ensure compliance with JLL programs and audit programs and participate in EOS community initiatives Site Operations Plan and take responsibility for smooth operations Achieve Key Performance Indicators and Service Level Agreement targets Location: On-site –Singapore If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table! JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. If you're a current JLL employee, please apply using the Internal Career Site At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

Responsibilities

The Facilities Executive assists the Manager in day-to-day operations, ensuring high service standards and excellence in preventive maintenance. They are responsible for managing vendor relationships, financial reporting, and compliance with safety regulations.