Facilities & Maintenance Director at Cincinnati-Hamilton County Community Action Agency

Cincinnati, Ohio, United States -

Full Time

Start Date

Immediate

Expiry Date

28 Dec, 25

Salary

0.0

Posted On

29 Sep, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facilities Management, Building Management, HVAC Systems, Plumbing, Electrical Systems, Project Management, Budget Management, Vendor Management, Safety Compliance, Emergency Preparedness, Team Leadership, Communication, Problem-Solving, Analytical Skills, Customer Service, Organizational Skills

Industry

Non-profit Organizations

Description

ABOUT US At the Cincinnati-Hamilton County Community Action Agency (CAA), we envision an equitable community where everyone has the tools and resources to be self-sufficient. Our mission is clear: through advocacy, high-quality programs, and strong community partnerships, our dedicated team is breaking down barriers to equity and opportunity while building self-sufficiency across generations. Our values guide us in everything we do: we serve with passion, collaborate as a team, have compassion for others, use our talents to do transformational work, and strive to continuously improve. POSITION SUMMARY The Facilities & Maintenance Director CHCCAA plays a crucial role in advancing our mission to expand opportunities and build self-sufficiency for our community members. This position oversees the planning, maintenance, and operations of all CHCCAA properties, including multiple Head Start centers. This role ensures all facilities are safe, compliant with local/state/federal regulations, and meet the operational needs of the agency’s programs. The Director is responsible for facility management, capital improvements, vendor oversight, maintenance scheduling, and emergency response coordination. This employee will use their skills to embody our values and contribute to our vision of a thriving, self-sufficient community. ESSENTIAL JOB FUNCTIONS Facilities Oversight * Manage the daily operations, maintenance, and repair of all CHCCAA buildings and grounds. * Oversee custodial, maintenance, security, and building systems (HVAC, electrical, plumbing, etc.). * Ensure all facilities, especially Head Start centers, are maintained to meet licensing, safety, and health regulations. * Conduct regular inspections and assessments of facilities and prepare reports and recommendations. * Maintain accurate records of facility assets, warranties, inspections, and repair history. Head Start Compliance & Support * Ensure all Head Start facilities comply with Office of Head Start (OHS) and state licensing requirements. * Coordinate with the Head Start leadership team to support classroom readiness, environmental health, and child safety. * Lead facilities preparations for monitoring visits and licensing inspections. * Implement corrective actions in response to deficiencies identified in facility-related audits or reviews. Project & Budget Management * Develop and manage annual facilities budget; monitor expenditures and report on cost-efficiency. * Plan and oversee capital improvement projects, renovations, and major repairs. * Work with architects and engineers to develop bid documents and obtain building permits. * Obtain competitive bids and oversee vendor/contractor work for construction, maintenance, and repairs. * Prepare grant-related facilities documentation as needed. Staff & Vendor Management * Supervise facilities and maintenance personnel; provide leadership, training, and performance evaluations. * Coordinate with external vendors, contractors, and public agencies for facility services. * Ensure vendor compliance with contracts, timelines, and quality standards. Safety & Emergency Preparedness * Ensure all facilities have updated safety procedures and emergency response plans. * Oversee fire safety systems, security equipment, and drills in coordination with agency leadership. * Respond to facility emergencies (e.g., power outages, flooding) during and outside business hours. Supervisory Responsibilities * Share and promote CAA’s vision, mission and values to department staff. * Recruit, train, and supervise staff. * Conduct regular department meetings to communicate important information. * Set departmental goals and work with direct reports to create work plans and accountability measures; conduct routine 1:1 meetings to discuss progress and performance. * Serve as a coach for the professional development of direct reports; provide opportunities for development and advocate for new opportunities. * Provide timely, honest, and unbiased performance feedback and recognition; conduct regular performance evaluations based on CAA processes and policies. The above statements are intended to describe the general nature and level of the work being performed by staff assigned to this job classification. This is not an exhaustive list of all duties and responsibilities. Additionally, CAA management reserves the right to amend and change responsibilities to meet business and organizational needs as necessary. QUALIFICATIONS AND COMPETENCIES Required Education, Skills and Experience: * Bachelor’s degree in Facilities Management, Construction Management, Engineering, or related field required; equivalent experience may be considered. * Minimum of 5 years of progressively responsible experience in facility operations or building management, including supervisory experience. * Experience working with architects and engineers to develop bid documents and obtain building permits. * Strong understanding of HVAC, plumbing, electrical, and building systems. * Proficiency with facility management systems or computerized maintenance management systems (CMMS). * Knowledge of local, state, and federal building codes and safety regulations. * Ability to navigate and interpret architectural drawings. * Familiarity with Davis Bavon and prevailing wage requirements. * Ability to manage budgets, contracts, and complex facility projects. * Experience working in a non-profit or Head Start environment strongly preferred. Required Competencies CAA Core Competencies: * Passion for service to the community * Compassion for others – empathy, respect, caring, kindness * Collaboration and teamwork * Commitment to continuous improvement Position-Specific Competencies: * Analytical skills - able to compile, assess and act on data * Communication – able to effectively exchange information with others through verbal, nonverbal, and written methods * Customer service - willingness and ability to provide high-quality support, assistance and solutions wherever needed * Excellent communication, organizational, and problem-solving skills. * Interpersonal - can effectively interact, communicate and build positive relationships with others * Must be able to pass background checks and meet Head Start physical requirements. * Organization – able to multi-task, prioritize work and meet deadlines with a high level of accuracy and attention to detail * Planning and project management - can effectively design, organize, and oversee projects or tasks to achieve goals * Problem-solving - can effectively recognize, assess and resolve issues * Sense of Urgency - meets deadlines, establishes appropriate priority, gets the job done in a timely manner * Technical Skills - Maintains current understanding of technical processes/equipment, uses technology to increase performance and/or productivity Other Requirements: * A valid driver's license and valid automobile insurance must be maintained. * Must pass a criminal background check. * Must have reliable Wi-Fi access to support remote work as needed. WORKING CONDITIONS AND PHYSICAL REQUIREMENTS The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job with or without reasonable accommodation. Working Conditions: * Work Location - 1740 Langdon Farm Road, Cincinnati, Ohio* * Work Hours – 8:00 a.m. to 5:00 p.m. Monday through Friday, although evening/weekend work may be required in response to emergencies * Onsite work is in a typical office environment Frequently required to inspect interior and exterior areas of buildings. * work in varied environmental conditions. * Some. Physical Requirements: * Talk, hear and communicate with others * See and be able to read, write, and interpret written documents * Use hands to manipulate, handle feel, and control items or equipment * Use hands to operate into a laptop computer or tablet * Lift and move objects weighing up to 50 pounds The Cincinnati-Hamilton County Community Action Agency is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. The Functions, Qualifications, Requirements and Physical Demands listed in this job description represent the essential functions of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The listed Job Functions do not necessarily include all activities that the incumbent may perform. Your employment with the Cincinnati-Hamilton County Community Action Agency is entered into voluntarily or “at-will,” meaning that both you and the employer may end the employment relationship with or without reason, cause or notice unless otherwise prohibited by law. You are free to terminate your employment at any time, with or without cause. Similarly, C-HCCAA has the right to terminate the employee’s employment, or otherwise alter an employee’s position, duties, title or compensation at any time, with or without cause or notice. Therefore, the only employment relationship that exists is one terminable at will by either the employee or C‑HCCAA.

Responsibilities

The Facilities & Maintenance Director oversees the planning, maintenance, and operations of all CHCCAA properties, ensuring safety and compliance with regulations. This role includes managing facility operations, capital improvements, vendor oversight, and emergency response coordination.