ABOUT US

PLATF9RM and Freedom Works Group together form the largest independent co-working network in the South of England. With eleven thriving spaces (and more on the way), we support a growing community of over five thousand members. Our spaces are designed to be welcoming, well-run and inspiring places to work.
We’re in an exciting period of growth, making this the perfect time to join us in a pivotal role. We’re now recruiting for an experienced and hands-on Facilities/Maintenance Manager to oversee all aspects of site maintenance, health and safety, and facilities operations across our estate.

THE ROLE

We’re excited to introduce this brand new role, giving you the chance to shape it from the very start. We’re looking for someone practical, organised and varied in approach, who can help us put the right processes in place as we continue to grow.
A key part of the role will be ensuring we remain compliant with Health & Safety requirements, so knowledge of H&S processes is essential. You’ll also work closely with our Community Managers, making sure all facilities issues are logged and tracked through our new ticketing system.
As we don’t have a dedicated facilities team, this role will be central in building and maintaining a network of trusted contractors, while also being hands-on with day to day tasks. From carrying out small repairs in house to managing larger jobs through external support, you’ll play a big part in keeping our spaces running smoothly and safely.
Our largest sites are in Brighton and Crawley, so spending a significant amount of your time at these locations will be crucial, while also being able to travel easily across our other sites when needed.

KEY RESPONSIBILITIES

• Ensure all sites remain fully compliant with health & safety legislation, including fire safety, legionella, and risk assessments
• Support Community Managers in completing their regular building checks, including fire alarms, emergency lighting, weekly walkarounds and evacuation drills
• Maintain accurate records within our systems (e.g. Collabit), including servicing certificates, inspection logs, warranties and risk assessments
• Act as the escalation point for serious H&S issues or incidents, ensuring appropriate follow-up
• ​Manage the facilities ticketing system across all locations, prioritising and resolving issues efficiently, and keeping stakeholders updated
• Plan and oversee preventative and scheduled maintenance (PPM), servicing, and ongoing compliance work
• Arrange and manage trusted contractors and suppliers, ensuring work is completed to a high standard and within budget
• Carry out regular site visits to assess condition, spot risks and identify areas for improvement
• Work closely with the Head of Operations to manage budgets, track spend, and plan larger-scale projects
• Support with audits, internal reporting and suggesting improvements to systems, processes or documentation