Facilities Management Administrator at Healthscope

Adelaide, South Australia, Australia -

Full Time

Start Date

Immediate

Expiry Date

27 Aug, 26

Salary

0.0

Posted On

29 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facilities Management, Maintenance Coordination, Contractor Management, Urbanise, CMMS, Stakeholder Management, Time Management, Operational Administration, Compliance Documentation, Customer Service

Industry

Hospitals and Health Care

Description

Facilities Management Administrator – Adelaide Community Healthcare Alliance Incorporated (ACHA) Adelaide Community Healthcare Alliance Incorporated (ACHA) is the largest SA‑based private healthcare provider in South Australia. Operating within its proud community‑based and not‑for‑profit tradition, ACHA provides a wide range of high‑quality healthcare services through its acute medical, surgical, and obstetric hospitals: Ashford Hospital, Flinders Private Hospital and The Memorial Hospital. ACHA, as one ACHA, is a trusted leader in private healthcare, strengthening South Australia’s healthcare system and setting the standard for care excellence, patient experience and long-term sustainability. Your new role ACHA is seeking a Facilities Management Administrator (FMA) to support facilities operations within a hospital environment in Adelaide. This is a site-based operational support role working closely with Facilities Managers, contractors, and client stakeholders to coordinate reactive maintenance, planned maintenance (PPMs), compliance activities, and contractor management across a high-profile hospital portfolio. This role is ideal for someone who enjoys working in an operational environment, managing multiple priorities, coordinating contractors, and supporting service delivery outcomes within a highly structured and compliance-driven setting. About the role The Facilities Management Administrator plays a critical role supporting the onsite facilities team by: managing work orders within Urbanise, (training available) coordinating contractors and maintenance activities, supporting compliance and documentation processes, and ensuring operational requests are actioned within KPI timeframes. The role acts as a key communication point between the Facilities Manager, client stakeholders, and service providers onsite. Key Responsibilities Coordinate reactive and planned maintenance activities (PPMs) Manage work orders and contractor follow-ups through Urbanise Monitor contractor attendance and KPI performance Support compliance activities including statutory maintenance and ESM documentation Coordinate contractor access, permits, and operational requirements Maintain accurate records, reports, and operational documentation Liaise with contractors, client stakeholders, and internal operational teams Support operational escalations and urgent maintenance requests Provide high-level customer service within a live client environment To be successful You are organised, proactive, and comfortable working within operational environments where communication, follow-through, and attention to detail are essential. Key skillsets include: Experience in facilities management, maintenance coordination, property services, or operational administration Strong organisational and time management skills Experience coordinating contractors and service requests Ability to work under pressure and manage competing priorities Strong communication and stakeholder management skills Experience using systems such as Urbanise, CMMS, or similar work order platforms A proactive and solution-focused mindset What you will get in return This is an opportunity to join a leading healthcare organisation and play a critical role in ensuring the safe, reliable, and compliant operation of ACHA’s hospital infrastructure. You will work within a collaborative and values‑driven environment and be offered a competitive salary, including access to salary sacrifice, enhancing the overall employment package. How to apply If you enjoy operational coordination, contractor management, and supporting facilities services supporting high‑quality patient care, we invite you to apply for this exciting opportunity. Please click on the ‘Apply’ button to access our online application form. You will need an up to date resume and a cover letter to complete your application. Please note, applications sent via email will not be considered. Applications Close: COB Friday 12 June 2026

Responsibilities

Coordinate reactive and planned maintenance activities and manage work orders using the Urbanise platform. Act as the primary communication link between facilities managers, contractors, and hospital stakeholders to ensure compliance and operational efficiency.