Facilities Manager at Eye Clinic of Wisconsin

Wausau, Wisconsin, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Sep, 26

Salary

0.0

Posted On

18 Jun, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facilities Management, Vendor Management, Preventive Maintenance, Budgeting, Regulatory Compliance, Project Management, HVAC Oversight, Emergency Response, Contract Negotiation, Healthcare Compliance, Problem Solving, Communication Skills

Industry

Medical Practices

Description

Position: Facilities Manager Company: ECOW - 190945 Reports to: CEO Status: Full-time 1.0 Dept: Created Date: May 2026 Supervisory Responsibility: None Location: Wausau Published Date: Version: 1:1 FLSA: Exempt Position Summary The Facilities Manager ensures all clinic locations operate in a safe, compliant, and efficient physical environment, balancing hands-on daily oversight with outsourced technical services management. The role is critical to minimizing disruptions, maintaining regulatory compliance, and supporting high-quality patient care. Primary Duties and Responsibilities Daily Facility Operations * Oversee day-to-day maintenance of the clinic environment * Conduct routine inspections of building systems and patient areas * Ensure cleanliness, safety, and readiness of: * Exam rooms * Waiting areas * Administrative spaces * Address immediate maintenance issues (lighting, doors, minor repairs) * Maintain a professional, patient-friendly environment * Oversee janitorial services (internal or outsourced) * Ensure adherence to healthcare-grade cleaning protocols * Monitor infection control standards in coordination with clinical leadership * Maintain supply levels for cleaning and sanitation Preventive Maintenance * Develop and manage a preventive maintenance schedule * Ensure all systems are routinely serviced, including: * HVAC systems * Plumbing fixtures * Electrical systems * Medical gas lines (if applicable) * Maintain maintenance logs and service records * Reduce downtime and costly emergency repairs * Oversee day-to-day maintenance of the clinic environment Vendor & Contract Management * Identify, contract, and manage third-party vendors for specialized services: * HVAC technicians * Electricians * Plumbers * Fire safety/system contractors * Yard maintenance/snow removal * Coordinate service schedules and ensure timely completion of work * Review vendor performance and maintain service agreements * Verify vendor compliance with licensing, insurance, and safety standards * Manage bidding processes and cost comparisons for services * Manage contractors and vendors as they relate to the maintenance and upkeep of all locations Repairs, Renovations & Projects * Maintain non-clinical equipment on clinic premises, completing necessary testing, maintenance, and repairs as required and needed, while maintaining accurate records of all maintenance repairs * Develop and manage a work order system, including assigning tasks to appropriate contractors * Oversee facility repairs, upgrades, and renovation projects * Coordinate construction work to minimize disruption to patient care * Manage project timelines, budgets, and contractor performance * Ensure work meets healthcare-specific standards and codes Regulatory Compliance & Safety * Ensure compliance with healthcare regulations and safety standards: * OSHA requirements * Fire and life safety codes * Infection control standards * Maintain documentation for inspections and audits * Coordinate safety drills and emergency preparedness plans * Ensure proper handling/storage of hazardous materials (if applicable) * Maintain building safety and security, including ensuring the structures meet building code requirements Emergency Response & Risk Management * Develop and manage response procedures for facility-related emergencies: * Power outages * HVAC failures * Water leaks/flooding * Act as point of contact for urgent facility issues * Coordinate rapid vendor response when needed * Minimize operational disruptions and patient impact Systems & Equipment Oversight * Monitor building systems (HVAC, electrical panels, backup power) * Coordinate maintenance of non-clinical equipment * Ensure proper functioning of safety systems: Fire alarms, Sprinklers, Security systems * Work with IT regarding infrastructure (e.g., server rooms, power supply) Budgeting & Cost Control * Develop and manage the facilities budget * Track maintenance and vendor expenses * Identify cost-saving opportunities (energy efficiency, preventative care) * Approve invoices and ensure accurate billing Cross Department Collaboration * Work with clinical and administrative teams to: * Address facility-related concerns * Schedule maintenance without disrupting patient care * Coordinate with leadership on operational planning and expansions * Work with the Finance Manager to manage annual facility budget * Coordinate with all other departments as needed, including IT if changes to buildings are necessary for IT-related implementations Key Skills & Attributes * Degree in facilities management, engineering, property management or a related field is preferred; equivalent job-related experience is required * Knowledge of building systems (HVAC, electrical, plumbing), safety regulations, and preventive maintenance practices is required * Facilities Management Professional (FMP), Certified Facility Manager (CFM), or similar credentials are optional but advantageous * Vendor and contract management expertise * Understanding of healthcare compliance standards * Strong organizational, communication (written and verbal), negotiation, and problem-solving skills * Ability to manage multiple projects effectively * Strong problem-solving and emergency response skills * Budget and project management experience * Ability to work well under pressure Working Conditions Work is generally performed at the main clinic; 800 N. First Street, Wausau, WI. The expectation is that this person will be present to some extent at all locations. Hours of work will depend on the needs of the Clinic. Requires the ability to sit or stand for extended periods of time, have and maintain a clean driving record. Occasional lifting (75 pounds), bending, stooping, pushing, pulling, and climbing stairs is required. Acknowledgement This job description outlines the general nature and level of work performed by individuals assigned to this position. It is not intended to be an exhaustive list of all duties and responsibilities. The employee may be required to perform additional job-related duties as assigned by the CEO or Board President. All responsibilities, requirements, and duties are subject to change based on organizational needs. Reasonable accommodations will be provided to qualified individuals with disabilities, in accordance with applicable laws.

Responsibilities

The Facilities Manager oversees the daily operations, maintenance, and safety of all clinic locations to ensure a compliant physical environment. This includes managing third-party vendors, coordinating renovations, and maintaining critical building systems to support patient care.