Facilities Manager at JLL

, , Singapore -

Full Time

Start Date

Immediate

Expiry Date

21 Dec, 25

Salary

0.0

Posted On

22 Sep, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

People Management, Client Management, Vendor Management, Facilities Operations, Risk Management, Financial Management, Customer Service, Reporting, Training, Leadership, Energy Management, Preventive Maintenance, Contract Management, Team Development, Quality Assurance, Communication

Industry

Real Estate

Description

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Facilities Manager Work Dynamics What this job involves : The Facilities Manager (FM) must be a team player and work with other members of the team to meet all key performance indicators as set out in the management contract. The FM must be independent and self-motivated with the passion to drive the site team to achieve good results and driving human experience. People Management Manage and coach team Develop and sustain a high-quality well motivated team Ensure high staff morale, trust and work ethics Build and maintain an environment that supports teamwork, co-operation and performance excellence within team Mentor and enable Training & Development of team members Client/Stakeholder Management Proactively engage stakeholders to ensure that on site client’s expectations are met Build and develop effective client / stakeholder relationships across multiple levels of the organisation On-site key point of contact for Facilities in the client’s premises Procurement and Vendor Management Prepare Vendor RFP document and KPI and SLA Evaluate the vendor procurement and ensure renegotiation and tendering, including tender documentation; evaluation of tenders and preparation of contracts is in accordance with agreed client procurement guidelines. Administer the virtual approval process for contract execution in Corrigo and JDE systems Co-ordinate and monitor the contractor management program Facilities Operations Implement a comprehensive energy management program and have good knowledge of Green Mark requirements Implement building procedures and performance measures to ensure simplification and accuracy of work methods and reliability of systems. Represent the client in identifying defects and manage defects during Defects Liability Period for both Architectural and M&E services for an office environment Implement a Preventive and Planned Maintenance programme to minimise maintenance, repair and replacement costs together with minimising the risk of plant failure. Have good proficiency and knowledge with any CMMS technology platform Implement, comply with and audit all internal management systems, for quality assurance Ensure all Reactive Maintenance is completed as per the agreed timeframes. Ensure all Financial Management requirements are completed in a timely and accurate manner. Able to manage moves and relocations on site Recommend continuous quality improvement practices and implement Industry Best Practice operations Risk Management Assist in the implementation of a property risk management program which identifies major property risks including occupational health and safety, fire safety and essential services and environmental. Ensure critical operations and sites are identified across the region. Establish HSSE plan for the account on site. Ensure disaster recovery and business continuity planning is implemented and maintained across the region. Implement and ensure escalation procedures are in place and observed for incident and problem reporting. Have good knowledge of statutory legislations and requirements Profitability/ Savings Initiatives: Develop annual Capex and Opex budgets Develop initiatives and strategies that lead to cost savings and service improvement Analyse financial data and contract model to generate savings for the account Customer Service / Client Relationships: Ensure effective communications and reporting to clients’ on operation matters Evaluate service response time and analyse occupants’ service request trends and suggestions Ensure feedback from client sessions is recorded and actioned to the satisfaction of the end user. Pro-actively develop and manage client / business unit relationships ensuring that the expected service levels are achieved across the region. Lead by example and groom the team in achieving maximum client satisfaction level Reporting: Review monthly financial reports including the preparation of accruals and variance. Prepare monthly management report. Assist in the budgeting and Recommit process including reviews with HQ Account Manager Administer the E-Fit website and ensure that all reports and other relevant data is regularly updated. Training: Ensure the team is well trained on all facilities policies, procedures and systems. Work closely with the JLL senior Account team to devise new and innovative methods of learning built around skill development, leadership and succession planning Assign buddies for new team members to ensure team work, consistency & rationalization of the team Leadership / Staff Management: Actively encourage an environment that drive teamwork, co-operation & performance excellence across the region Act as manager and a coach for the team ensuring high staff morale, trust and work ethics. Location: On-site –Singapore If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table! JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. If you're a current JLL employee, please apply using the Internal Career Site At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

Responsibilities

The Facilities Manager is responsible for managing and coaching the team to meet key performance indicators and ensuring high staff morale. They will also engage with stakeholders to meet client expectations and oversee procurement and vendor management.